Executive Personal Assistant
Ipswich
Contract
£15.90 per hour PAYE
Our client is looking for an experienced Executive Personal Assistant.
A dedicated Executive Personal Assistant to join our team in Ipswich. The ideal candidate will be self-motivated, flexible, and eager to learn. You will play a crucial role in providing effective day-to-day support to our Executive Directors and driving high standards across the organization. You will be supporting three Executive Directors, ensuring their daily operations run smoothly. The ideal candidate will be self-motivated, flexible, and eager to learn, with a drive to make a difference and uphold high standards.
Key Relationships Overview
As an Executive Personal Assistant at Vertas Group, you will engage with a variety of key stakeholders, fostering collaboration and communication across the organization:
Executive Directors
Senior Executive Personal Assistant to the CEO
Executive Personal Assistants to the Operational Board
Colleagues and Visitors
Partner Organisations
Stakeholders and Clients
This diverse network of relationships is essential for maintaining the high standards of support and service that Vertas Group is known for, and you will play a vital role in fostering these connections.
Main Responsibilities
Diary Management: Efficiently manage calendars, arrange events, book meeting rooms, and coordinate catering. Prepare and distribute meeting papers, take minutes, and follow up on action items.
Travel Management: Organise travel arrangements, including flights, train journeys, and accommodation.
Event Coordination: Support the organisation of external events such as the annual golf day, Colleague Awards, and leadership events.
Report Production: Assist in producing Board reports and monthly business updates across the Group and its subsidiaries.
Information Support: Provide research and reports to support Executive Directors’ needs, including financial and statistical information.
Customer Focus: Serve as a professional first point of contact for internal and external communications.
Document Drafting: Contribute to communications by drafting documents, creating promotional literature, and preparing presentations.
Team Support: Assist with the induction and training of new team members as needed.
Time Management: Prioritise commitments to ensure efficient use of time for Executive Directors.
Confidentiality: Handle sensitive information with discretion.
Coordination: Work collaboratively with other Executive PAs to support the Group's operations.
The first part of our recruitment process is to send your CV. Should you be short listed Colbern Limited will contact you within 5 days or we may contact you agbout other job opportunities. Colbern Limited along with our clients
are an equal opportunities employer