Fleet Compliance & Training Officer (V-289666)
Location Northampton, England
Sector Automotive
Salary £28,000.00 to £30,000.00 per annum
Fleet Compliance & Training Administrator
Join a Business Where Compliance, Safety & People Development Matter
We are looking for an organised, proactive, and detail-focused Fleet Compliance & Training Administrator to join our Fleet, Compliance and Training Team. This is a varied and fast-paced role that plays a key part in ensuring our fleet, workshop equipment, facilities, and employee training remain fully compliant and operational across the business.
This position is ideal for someone with strong administration skills who enjoys working across multiple areas of the business and thrives in a structured, compliance-driven environment.
The Role
As part of the Fleet, Compliance and Training Team, you will provide day-to-day administrative support across fleet compliance, health & safety, workshop facilities, supplier management, and employee training administration.
You will help ensure vehicles, workshop equipment, systems, records, and employee training remain compliant with legal and company requirements while supporting managers, workshop teams, suppliers, and customers.
Key Responsibilities
Business Compliance Administration
* Manage the business asset register and fleet management system
* Arrange statutory inspections and ensure any failed actions are completed
* Update compliance records and maintain accurate documentation
* Collate environmental and energy reporting data including CO2 emissions and waste records
* Monitor weekly H&S audits and elevate issues where required
* Raise orders and manage PPE, workwear, and H&S equipment requests
* Coordinate occupational health appointments
* Carry out Ross Road site health & safety administration checks
Fleet Compliance Administration
* Add and validate new vehicles onto the fleet management system
* Maintain vehicle compliance documentation including V5s, MOTs, LOLERs, plating certificates and insurance records
* Monitor fleet KPIs and compliance alerts daily
* Produce vehicle taxation schedules and VOR reporting
* Manage traffic violation administration and recharges
* Support vehicle insurance administration and claims handling
* Coordinate vehicle maintenance approvals and records
Customer & Supplier Administration
* Produce customer recharge reports and KPI reporting
* Support long-term hire customers with additional vehicle requests
* Raise fixed cost supplier orders and issue management reports
* Support supplier compliance and documentation management
Workshop & Facilities Administration
* Deliver H&S inductions for new starters
* Ensure Ross Road office and workshop facilities remain organised and presentable
* Coordinate confidential waste collections and contractor visits
* Order stationery and office supplies across all sites
* Manage company pool vehicles
* Act as first point of contact for visitors and incoming enquiries
Technical Training Administration
* Coordinate employee training bookings and records
* Arrange courses including CPC, First Aid, Product Training, Driver Assessments and H&S training
* Maintain briefing, policy and risk assessment records
* Monitor and chase overdue training requirements
* Support managers with training needs analysis and approvals
What We’re Looking For
Essential Skills & Experience
* Excellent administration and organisational skills
* Strong attention to detail and accuracy
* Experience working in a fast-paced environment
* Confident communication skills
* Strong customer service background
* Good IT skills including Outlook, Teams, Excel and Word
* Ability to work independently and as part of a teamReliable, proactive and highly organised approach
Desirable Experience
* Previous fleet administration experience
* Experience within the HGV or Commercial Vehicle sector
* Knowledge of Chevin, Fleetwave or similar fleet management systems
If you would like to apply for this role please send your CV to Jonathan@holtautomotive.co.uk or contact me on 07591 200706.
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