Description
:
Position Title : Maintenance & Facilities Coordinator
Location : Dungannon
Reporting to : Maintenance & Facilities Manager
Hours of work: 39.75 hours per week
Summary of role:
Co-ordination and support of maintenance (planned and reactive) services and other Facilities services. This will be achieved through the practical means and implementation of the company’s management systems and the utilisation of the candidate’s knowledge and experience.
Key responsibilities will include, but are not limited to
1. Act as a single point of contact for all day-to-day Facilities/Maintenance requests - Work Order Logging, updating, Tracking and closing out using the CMMS (E-Maint).
2. Support the Maintenance Supervisor in the creation of a daily, schedule plan for the available technician resource, including Planned Maintenance, Reactive Work Orders and Corrective Work Orders.
3. Drive process improvements including cycle time reduction from job request/initiation to physical completion.
4. Update and continually develop the effectiveness of the CMMS (E-Maint), improving maintenance records in support of Best Practice and compliance with all legal, health & safety and environmental standards.
5. Manage the Purchase requisition and receipting process in conjunction with the Facilities/ Maintenance Team, including tracking of spend.
6. Quotation Management including tracking/status reporting
7. Coordination / scheduling contractor services to site and ensure effective administration of ‘permit to work’ system, in conjunction with the FM/Maintenance team.
8. Maintain Service Provider Files including, Insurance Documents, H&S documents, T&Cs, key contact info. etc.
9. Keep accurate metrics on the performance of maintenance tasks and provide timely reports to the Facilities Manager.
10. Act as the focus for future work (work that has not been started) in order to provide the Maintenance Team with at least one week of work backlog that is planned and ready to execute
Candidate Requirements
11. Minimum 2yrs facilities services / administration experience within a similar environment
12. Financial & process administration skills for technical works or minor project works
13. Knowledge and experience of Work Order Management and financial systems
14. Self-motivated and high energy, Action Orientation, Customer focus
15. Excellent communication and interpersonal skills
16. Excellent organisational skills – ability to reconcile works on daily basis
17. Highest level of integrity, honesty and trust
18. Drive for results, Perseverance
19. Capable of working in an autonomous or team orientated environment
20. Experience of asset life cycle management would be a plus