Detailed job description and main responsibilities
• Responsible for promptly inputting supplier invoices into the computerised purchase ledger finance system (Integra 2) ensuring that the data entered is accurate and valid.
• Responsible for ensuring that supplier invoices have quoted valid Purchase Order number
• Responsible for ensuring authorisation is in accordance with the Authorised Signatory Matrix.
• Responsible for ensuring that supplier's invoices are processed in accordance with finance department procedures and standing financial instructions.
• Responsible for dealing promptly and courteously with telephone/email and written payment queries from suppliers and staff, investigating, analysing and resolving queries.
• Responsible for reconciling the balance of invoices outstanding per supplier statements; investigating and analysing any differences.
• Responsible for scanning (OneTouch) and filing invoices and other documentation as required.
Person specification
Experience
Desirable criteria
* Experience with Finance System (Integra 2)
* Experience with Scanning Software (OneTouch)
* Knowledge Of Microsoft Excel
We are committed to creating an inclusive workplace that welcomes and supports individuals of all abilities. Remember, if you meet the minimum criteria for this role and you have a disability, you can be guaranteed an interview under the Disability Confident Scheme - Please ensure you select this on your application form. We would encourage you to be open about your needs so we can work with you to design a comfortable and accessible interview experience. Any information you provide regarding a disability or a need for adjustments will be treated in confidence and will only be shared with colleagues who are supporting this request.
If you require any adjustments to participate fully in the interview process, please let us know by adding the relevant details when scheduling your preferred interview date and time. Please feel free to contact the appointing manager to discuss your needs.
We encourage applicants to contact the hiring manager before their interview, if they have any questions about the role or the process. This is a great way to get clarity and prepare effectively for the interview.
Please note that the use of Artificial Intelligence (AI) is prohibited during the interview process. We also discourage overuse of AI during the application process because this can negatively impact the quality of your application and may hinder your chances of being shortlisted. Thank you.
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
* JD AP Assistant Band 2 (PDF, 304.4KB)
* Important Additional Information For Candidates (please read carefully) (PDF, 160.6KB)
* Privacy Notice for Staff (PDF, 268.6KB)
1. A competitive and comprehensive benefits package
2. A competitive and comprehensive benefits package
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