* To be the first point of contact for all public enquiries and event proposals received though the Arts + Events and Public Art inboxes.* Create and maintain various departmental databases and calendars.* Maintain general office systems including coordinating IT requirements, ordering, event related equipment, ordering stationery and equipment maintenance.* Maintain and update all Arts + Events and Public Art departmental inventories, ordering any new or replacement stock as required.* To assist with budget management, raise and process purchase orders, invoices and cross charges.* Assist with financial reports and records.* Manage the contract with the external stewarding company, book all stewarding requests for the department, creating time sheets for all events, and manage on-site stewards and supervisors, including training or development needs.* Coordinate any ticketing activities on ticketed events, run reports on ticketing as required.* Coordination of small –sized events as directed by the Arts + Events Manager from research and planning through to completion.* Cost-effectively book relevant event infrastructure, content and staff for events as directed by the Arts + Events Manager or Operations Manager.* Assist the Operations Manager in gathering paperwork and information for larger scale events, including uploading these onto the e-permit system.* To be present at all assigned events at build, de-rig and live event stage as directed by Arts + Events Manager.* Assist in the coordination of marketing briefs and marketing materials, including management of the department’s poster and digital plans and booking in print and other materials.* Manage website and app requests for the team, regularly checking and updating the Canary Wharf website and Canary Wharf App with any Arts + Events or Public Art content.* To carry out and other reasonable duties as requested by Events Manager.* Previous experience gained within the arts, events, charity or entertainment sector.* Good knowledge and experience of Microsoft based computer packages.* Experience of coordinating or assisting with events.* Excellent organisational skills.* Ability to manage multiple projects and priorities.* A creative eye for design and good attention to detail.* Experience of budget management or financial filing systems.* Experience in a public facing role with a commitment to offering excellent customer service.* Ability to work with limited supervision.* A proactive and flexible approach to work to get involved in a number of projects both in the office and on the ground at live events.* Flexible with working hours and work weekends when required.* Desirable - An interest in the arts or cultural events.* Desirable – driving license.**HEALTH SAFETY AND WELFARE RESPONSIBILITIES****ENVIRONMENTAL, SOCIAL & GOVERNANCE (ESG) RESPONSIBILITIES****QUALITY MANAGEMENT RESPONSIBILITIES*** Find opportunities to collaborate with others across the business to achieve shared goals* Encourage inclusive networks and treat others with respect and fairness* Use knowledge to work effectively with suppliers / contractors to meet shared goals* Confident in making decisions appropriate to the role* Learn from mistakes and listen to constructive feedback to improve performance* Prioritise safety and actively support community, wellbeing and sustainability programmesWe recognise the importance of embracing diverse experience, skills and perspectives at all levels and operating in an inclusive working environment, in order for everyone to reach their full potential. We also recognise that it makes business sense, since being an inclusive employer leads to better business performance and higher levels of employee engagement and satisfaction. We welcome applicants with diverse backgrounds, perspectives and skills and are committed to fostering a culture whereby everyone can reach their full potential. **Flexible Working**At Canary Wharf Group, our employees receive a wide range of support to help improve their skills and achieve their career goals. We offer development opportunities through classroom and e-learning training, mentoring, cross department experience and on the job learning. We heavily invest in our staff attaining accreditations to develop existing and new skills, support chartered status, sponsorships and provide further educational opportunities which are job and business related. We never stand still and continually invest in developing skills and knowledge to ensure individual and company growth. **Other Benefits**Canary Wharf Group (CWG) is the developer of the largest urban regeneration project in Europe. CWG develops, manages and currently owns interests in approximately 9 million square feet of mixed-use space and over 1,100 Build to Rent apartments. CWG is the largest sustainable developer in the UK and also excels operationally as it purchases 100% electricity from renewable sources since 2012 and zero waste to landfill since 2009. CWG has created a 24/7 city where people can live, work and thrive on the Canary Wharf estate and enjoy all the benefits: great transport links, access to green spaces and waterside living; and a wide range of amenities including an award-winning arts and events programme. Canary Wharf’s retail offering comprises over 300 shops, including grocery stores, pharmacies, health clubs, bars and restaurants, all within 15 minutes’ walk. The Company’s current £2bn construction activity and pipeline includes more than 500k sq ft NIA of commercial properties and over 2,300 new homes for sale and rent.
#J-18808-Ljbffr