This is a great opportunity for a Commercial Property Secretary to join our highly regarded Commercial Property team based in Reading. Reporting into the Commercial Property Partner you will be directly responsible for supporting the team on all day to day administration activities.
The ideal candidate for this role will be confident, organised, proactive and, most importantly, a team player. There is a strong culture of cooperation and creating synergy across teams and functions, so communication and attention to detail is key.
Experience/ Attributes required
* A minimum of 1 years commercial experience working as a Secretary/Administrator or Personal Assistant within a legal and property environment.
* Be able to work to a high standard and to be organised and efficient whilst working under pressure.
* Comfortable liaising with clients via telephone/ email on behalf of fee earners.
* Ability to work unsupervised (where necessary).
* Excellent verbal and written communication skills with good attention to detail.
* Working in a busy team and have the ability to handle a busy workload and work to tight deadlines.
* Respond quickly and manage expectations effectively.
* Strong PC/technical skills and high level of confidence using IT.
* Excellent keyboard skills plus good knowledge of Microsoft Office Packages.
Work type
* Preparation of correspondence including dictation.
* Transaction forms including Land Registry, SDLT etc.
* Opening and closing files and engagement letters.
* Preparation of final documents and use of DocuSign.
* Preparing first drafts of transaction documents.
* Diary and email management.
* Dealing with telephone enquiries.
* Other transaction support as required.
* Any other ad hoc duties.
Benefits
Contractual Benefits (Pro rata)
* 25 days holiday pro rata
* Pension scheme with a 4% employer contribution and the employee pays 4%
* Life Assurance - 5 x final salary
Non contractual benefits include (Pro Rata)
* An additional days holiday for your birthday
* A weekly Wellbeing hour
* 8 hours per annum for charity work
* Season ticket loan
* Cycle scheme
* Cash back medical plan
* Discounted retail benefits
* Bring your dog to work
* Social committee events
Team structure
* 2 x Partners
* 1 x Senior Associate
* 1 x Solicitor
* 2 x Chartered Legal Executives
* 2 x Secretaries