Overview
HQ 8 Engr Bde is looking for a friendly, well-organised and adaptable person to join the team as Personal Assistant (PA) to the Bde Commander. The role of the PA is to provide effective and efficient administrative support to the Commander and work as an integral part of the outer office.
Does this sound like the role for you? If so, we would love to hear from you!
Responsibilities
* Maintain and update electronic diaries for the Commander. Initiate diary requests and respond to incoming invitations promptly.
* Arrange meetings and corporate events including refreshments, using the most effective method (face to face, telephone, MS Teams) and manage inward/outward visits; book in visitors with security/reception, including escorting on site and undertaking all necessary administrative and IT procedures including travel arrangements prior to engagements/events.
* Arrange all the Commander’s travel and accommodation, ensuring correct travel documents, visas, etc. are in place.
* Book conference facilities and arrange video teleconferencing (VTC); provide administrative support for 8 Brigade meetings and conferences.
* Coordinate and manage digital and paper correspondence and documentation for the Commander, including drafting routine letters, and organising briefing packs for meetings, boards and conferences within timescales set.
* Provide support to three Brigade Deputy Commanders in respect of visits to all units and delivery of circa 250 military appraisals.
* Remote working within this role is something that can be discussed at interview stages or with your future line manager if you are found successful.
How to apply
Please note, candidates will be redirected to the Civil Service Jobs website where you will need to submit your application form. Please note the closing date above is incorrect and cannot be amended so please check the closing date on Civil Service Jobs and allow enough time to submit your application form.
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