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Job Description
The Document Controller is responsible for implementing and managing processes related to the company's Document Control and Management systems. Working with the project team, they must also manage the distribution of all documentation and maintain good relationships with external and internal stakeholders.
Responsibilities
* Assisting Project Managers with maintaining a compliant and organized document filing structure.
* Ensuring document conformance with templates, referencing, and formatting standards.
* Maintaining record schedules and document distribution matrices; indexing and storing records for easy retrieval; reporting on documentation status to project teams and senior stakeholders.
* Collaborating with Project Managers, Suppliers, and Engineers to ensure proper document and record management.
* Proactively updating status and maintaining documentation flow across the project team.
* Developing, loading, and maintaining documents on the Asset Management Suite (AMS)/Controlled Document Management System (CDMS).
* Notifying registered copy holders of new document issues.
Qualifications
* Experience in document management within a project environment.
* Proficiency with Microsoft Word, Excel, PowerPoint, Adobe, Visio, and Outlook.
* Experience using Electronic Document Management Systems.
* Strong organizational skills with the ability to prioritize workload.
* Ability to work under pressure, team-oriented, and self-motivated.
* Understanding of electronic file types, document referencing, filing systems, distribution matrices, and vendor data control.
About Us
Costain specializes in smart infrastructure solutions across the UK’s energy, water, transportation, and defense sectors. We aim to be the UK’s leading smart infrastructure company by delivering digitally optimized solutions through strategic consultancy, digital technology, asset optimization, and complex program delivery. We value our culture and the principles that underpin our work.
Due to high application volumes, we are unable to provide individual feedback during the application process. Feedback is provided after interviews.
We are a Disability Confident employer and encourage applicants with disabilities to apply, as we often offer interviews to qualified candidates who disclose a disability.
For more information, visit the Disability Confident website.
Additional Details
* Seniority level: Entry level
* Employment type: Full-time
* Job function: Administrative
* Industries: Civil Engineering
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