Role: Project Administrator
Location: Glasgow HQ/ Hybrid (required to be in the office 2 days per week)
Duration: 12-months
Main Purpose of Job
The land function within the Offshore Development Team is supporting the delivery of the East Anglia Projects in relation to obtaining all required land agreements and acquiring land where required.
The team required a Project Administrator/ Coordinator to support the team with delivery of the land function through a wide range of tasks including document management, data managements, billing/invoicing, set up and submission of payments, project reporting, procurement and administration of project control mechanisms.
Key Tasks
• Support the land team in general administrative duties including, but not limited to, meeting minutes, arranging meetings, electronic filing, archiving hard copy documentation as required.
• Assist with drafting and review of materials as required.
• Administration and management of data and information held by the land team in relation to landowner agreements across projects
• Support communication between project teams, land agents, and legal advisors.
• Produce regular reports on payment status, documentation progress, and compliance metrics.
Landowner Payment Coordination
• Manage and process payments to landowners in line with contractual obligations and project timelines.
• Maintain accurate records of payment schedules, approvals, and transactions.
• Liaise with Control and other relevant teams to ensure compliance with internal controls for payment completion.
• Support the land team for all SAP and contract management activities.
• Prepare and process paperwork in relation to invoicing and procurement
Document Management & Control
• Lead and maintain the structured document management system for land agreements, and related correspondence.
• Ensure all documentation is version-controlled, accessible, and stored securely.
• Administration of document control procedures as required
• Manage land project related documentation in an auditable manner
OFTO Transaction Support
• Track and manage key documentation milestones relevant to the OFTO transaction.
• Assist Project Manager on preparing and collate documentation required for the OFTO process.
• Monitor compliance with OFTO requirements and flag any risks or gaps
Key Criteria
Essential
• Some relevant project-based experience within a development discipline and/or direct experience of working within a project environment
• Proven experience in managing financial transactions, particularly payments related to land acquisition or infrastructure projects.
• Collaborative mindset, supporting cross-functional teams under pressure, whilst maintaining accuracy of work
• Tenacity and determination to succeed
• Interpersonal and written communication skills. Able to liaise confidently with internal teams, external stakeholders, and landowners.
• Very good working knowledge of Microsoft Office systems (Excel, Word, SharePoint, etc)
• Familiarity with document control systems and practices
• Reliable and trustworthy, especially when handling sensitive financial and legal documentation.
Desirable
• Training/qualification in project management
• Experience of Renewables/ power generation industry
• Working knowledge of SAP
• Working Knowledge of Aconex
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