One of our favourite clients and fast growing recruitment agency focused on the offshore market is currently looking for a Project Coordinator to support their Senior Account Manager.
They are a brilliant company to work for, very collaborative and down to earth with a great range of benefits and regularl socials etc. including an annual trip abroad.
Duties and Responsibilities of role:
Travel administration:
* Responsible for sourcing, organising, booking, tracking, and handling travel requests
* Ensure that travel needs are met within the constraints of the travel budget set by the client
* Communicate with freelancers, clients, and travel suppliers, making sure that the travel suppliers understand what requirements must be met and review all of the bookings for accuracy, cost-effectiveness, and policy adherence
* Providing and researching travel options and providing final itineraries to freelancers and other stakeholders
Visa administration:
* Collate visa paperwork for clients; sending instructions to the freelancer, chasing the freelancer for completed paperwork, assisting the freelancer with any questions
* Assist with research for visa/entry requirements for projects in new locations
Course bookings:
* Arrange required training courses for freelancers
* Identify suitable training centres (phoning up/researching online)
* Booking courses and sharing all relevant details with the freelancers
* Organise hotels if required
* Liaise with relevant internal and external stakeholders to ensure costs are approved
Project related administration:
* Collating all relevant offshore certificates and documents to be sent to clients
* Assist the Senior Account Manager in ensuring all required information is on file for contractors placed. E.g. Emergency contact forms, references etc.
* Responding to admin queries from freelancers, e.g. providing templates for them to invoice correctly
* Setting up interviews for freelancers when required
Databasing:
* Updating and adding new freelancer files to our CRM with their experience and other relevant information from their registration details
Internal Administration:
* CV formatting
* Issuing purchase orders & contracts
* Ad-hoc projects
Benefits:
* 25 days annual leave (excluding bank holidays)
* Pension scheme
* Cycle to work scheme
* Creative socials (sports activities, nights out etc.)
* Your birthday off after 1 year
* Christmas trip abroad
* Free fruit, tea, and Nespresso coffee
* 3 paid days off for volunteering
* Sick pay
* Training, development and growth opportunities
* Access to an online mental health support and business coaching platform
* Unlimited, round-the-clock remote GP appointments
* Health MOT, an annual at-home blood test checking for 20 different health markers, followed by a comprehensive health report and discussion with a GP
There is huge scope for progression in the role too- to an Account Manager position or within the Operations team.
The right candidate will be a graduate with some office experience. Someone with excellent communications skills, a fast learner and able to multitask.
4 days in the office/ 1 day from home.
Salary £28,000