Compliance officer (mechanical), 2 high street, perth - pkc13900

Job Description

Main Purpose of the Role

Working within Perth & Kinross Council is more than a job, it's about being part of something meaningful. It's about being part of an organisation that puts people at the heart of all we do and provides opportunities to make a real difference by enhancing every life we touch.

We currently have the following opportunity:

Compliance Officer (Mechanical) - PKC13900
£42,721 - £46,944
2 High Street, Perth

Perth & Kinross Council Property Services provides professional services for the development, management and maintenance of a significant and diverse portfolio of public buildings. This includes secondary, primary and nursery schools, residential care homes, offices, day care facilities, civic buildings and a wide range of other non-domestic properties.

The Service brings together building management, design, construction, maintenance and procurement functions to ensure that all buildings are safe, legally compliant, well-maintained and fit-for purpose.

The Compliance Team manages a wide range of statutory servicing and maintenance contracts and plays a key role in maintaining compliance and informing planned maintenance programmes.

Role Purpose

The Compliance Officer (Mechanical) is responsible for ensuring statutory and regulatory compliance of mechanical systems across the Council’s non-domestic property estate. The role involves managing planned preventative and reactive maintenance contracts, auditing contractor performance, maintaining accurate asset and compliance records, and supporting continuous improvement to safeguard building users and the organisation.

This is a challenging and rewarding opportunity within a dynamic, multi-disciplinary environment, with a direct impact on public safety, service resilience and legal compliance.

Key Duties and Responsibilities

Contract and Compliance Management

• Oversee Planned Preventative Maintenance (PPM) and reactive maintenance contracts for mechanical systems, including (but not limited to): heating systems (oil and gas), air conditioning and ventilation systems, commercial catering equipment, water management and sprinkler systems and dry risers.




• Review servicing, inspection and testing reports, determine compliance status and formally instruct remedial works where required.




• Ensure all statutory, servicing and certification documentation is submitted accurately, reviewed, recorded and retained within required timescales.

Audit, Assurance and Risk Management

• Conduct audits of contractors to ensure compliance with statutory duties, contract specifications and Council procedures.




• Identify non conformances, service failures or areas of risk and report findings to the Senior Compliance Officer with recommended corrective actions.




• Undertake root cause analysis of compliance related incidents, system failures or recurring non conformances, identifying gaps in processes, training or contractor performance.




• Contribute to internal and external audit processes, including the provision of evidence, action plans and follow up reporting.

Please note that interviews for this post will take place week commencing 20 July.

Please note, we are currently unable to offer sponsorship for this post.

Skills & Experience Required

Key Duties and Responsibilities - Continued

Asset and Data Management

• Develop, maintain and continuously improve an accurate asset register for all mechanical systems and associated equipment across the estate.




• Ensure the availability and maintenance of up to date drawings, schematics and supporting technical documentation.




• Provide compliance data, key performance indicators (KPIs) and reports to support operational planning, asset management and corporate reporting.

Procurement and Financial Oversight

• Assist in the procurement of competent contractors, consultants and risk assessors, supporting tender specifications, evaluation and mobilisation.




• Validate contractor applications for payment, ensuring works have been completed to the required standard and in accordance with contractual and compliance requirements.

Collaboration and Support

• Work collaboratively with colleagues across Property Services and the wider Council to support compliance, asset planning and service delivery.




• Provide support to other planned preventative maintenance disciplines as required to support team resilience and service needs.




• Escalate significant compliance risks, safety concerns or systemic issues in a timely manner, recommending proportionate mitigation measures.

Essential Requirements

• Qualified Gas Engineer and/or Plumbing & Heating Engineer, or HNC in Building Services or a related discipline.




• Substantial experience working with mechanical systems within a building services or estates environment.




• Detailed knowledge of statutory and regulatory compliance requirements for mechanical systems.




• Proven experience in managing contractors and monitoring compliance and performance.




• Strong planning and organisational skills, with a demonstrable ability to manage workloads and meet strict deadlines.




• High level of attention to detail; accuracy is a critical and non negotiable requirement for this role.




• Experience producing compliance reports, performance data and audit information.




• Proficiency in IT systems, including Microsoft Office and asset or facilities management systems (e.g. CAFM).




• A valid UK driving licence as this post requires you to travel to locations throughout the Perth & Kinross Council area

Desirable Requirements

• Commercial Gas Qualifications – CODC1, CIGA1, CORT1, TPCP1 & TPCP1A




• Legionella Awareness Training.




• Knowledge of the Water Supply (Water Fittings) (Scotland) Byelaws 2014.




• Experience working within a public sector, local authority or large multi site estate.




• Experience contributing to Planned Maintenance or Asset Management programmes.

Working For Us

In return, we offer excellent terms and conditions including generous holidays, flexi-time, a pension scheme, supportive management and flexible working arrangements to help you achieve a healthy work life balance. Full details can be found at https://www.pkc.gov.uk/employmentinformation

The successful candidate will have access to training and development opportunities to support continued professional development.

Working at Perth & Kinross Council

Our values and behaviours influence our work and support us in the delivery of our key priorities. In your application, and should you be invited to interview, you will be asked to describe situations that support the criteria required in the role and which also demonstrate our values and behaviours. Find out more about Perth & Kinross Council and you could soon be joining our team!

Here's what we can offer you:

• A generous annual leave package




• 6 days public holiday and an additional discretionary day




• Eligibility to join our pension scheme




• Family friendly and positive work/life balance policies such as Flexible Working, Maternity, Paternity & Adoption leave, time off for volunteering and our Wellbeing Framework




• Flexi time




• Access to a range of benefits

We recognise there can be benefits to flexible working and where individual jobs allow, we seek to support this. You are encouraged to discuss potential options with the recruiting manager, if this is of interest to you. A healthy work life balance is important to us and we provide supportive management and, where possible, flexible working arrangements to help you achieve that balance. You will have access to training and support for continued professional development.

For purposes of connection and collaboration with colleagues and with the community we serve, our full-time employees work on site for a minimum of 2 days per week with the arrangements for part time employees being agreed on a basis which will ensure that they benefit to an equivalent degree.

Our FAQs on hybrid working can be found here Hybrid working FAQs

We are committed to being a more inclusive employer - to ensure we can consider any reasonable adjustments, please either contact the recruiting manager to discuss any individual circumstances, discuss at interview or, if you prefer, after any conditional offer is made.

All new employees have a four-month probationary period. Further details are available in the FAQs at “How to apply for a job or apprenticeship with us”.

Next Steps

We would love to hear from you and would encourage you to get in touch with Lynn McGeorge, Property Compliance Team Leader on 07747 631036 or by email at LEMcGeorge@pkc.gov.uk to find out more.

Click “APPLY NOW”

External candidates are required to provide contact details for 2 references, including email addresses. One of these must be your current or most recent employer.

We welcome applications from everyone and as a Disability Confident employer, we guarantee to interview applicants who declare a disability and meet the essential requirements of the post. Please contact the hiring manager above or the Recruitment Team on (01738) 475555 or recruitment@pkc.gov.uk to discuss any reasonable adjustments. Appointments are based on evidence supplied during the selection process.

Diversity is important to us and although some of our jobs may be perceived to be traditionally gender specific, we welcome applications from everyone and would encourage you to apply if you meet the job requirements. That includes welcoming applications from former armed forces personnel/reservists. Many of the skills picked up during your military career could be transferred directly into a role with local government.

To comply with Baseline Personnel Security Standard, you will be required to complete a Disclosure Scotland check.

If you have lived overseas for a period of 12 months or more (continuous or total) within the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check.

A confirmed offer of employment and commencement in the post will be subject to the outcome of the above mentioned mandatory pre-employment checks (including references) and will also include eligibility to work in the UK, qualifications and fitness to undertake the post.