Band 5
Main area
Executive Assistant
Grade
Band 5
Contract
Permanent
Hours
Full time hours per week (Monday - Friday)
Job ref
Site
Carew House
Town
Bodmin
Salary
£31,049 - £37,796 Per Annum
Salary period
Yearly
Closing
03/09/2025 23:59
Thank you for your interest in joining us at Cornwall Partnership NHS Foundation Trust.
We pride ourselves in striving to be an employer of choice.
Strategic Themes
Great Care
* Care based on what matters to people.
* Care provided at home or close to home.
* Improvement through learning, research and innovation.
* Prevention and alternatives to hospital.
Great Organisation
* Buildings that support health and wellbeing.
* Technology enabled care.
* Care teams are supported by responsive corporate services.
* Safe, efficient, effective and productive.
Great People
* A place people love to work and feel valued.
* Living our values with staff (all voices count).
* Attract, grow and develop talent.
* Leaders with compassion, who continuously learn and listen.
Great Partner
* Encourage and enable effective partnerships.
* Joined-up community services.
* Work with others to maximise workforce opportunities.
* Reduce our impact on the environment.
At the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement whether that's job share, part time or another flexible pattern. In addition, although the role advertised may have a 'home' office base indicated, we remain committed to supporting flexibility around workplace locations. If it works for the service, we will do our best to make it work for you.
The successful applicant will be an NHS employee and may therefore have contact with vulnerable service users. During the COVID-19 pandemic, it has been necessary to take significant steps to protect the health and safety of our staff, service users and those attending our sites. Unless exempt, we encourage and support staff to be vaccinated as this remains the best line of defence against COVID-19.
Job overview
This vacancy is currently open only to colleagues already employed within the NHS in Cornwall or the Isles of Scilly. Eligible applicants must be employed by one of the following organisations:
* Cornwall Partnership NHS Foundation Trust
* Royal Cornwall Hospitals NHS Trust
* Cornwall and Isles of Scilly Integrated Care Board
Applications from outside these organisations cannot be considered at this time.
We are looking for an exceptional Executive Assistant to provide high-level support to our Executive Directors and Trust Secretariat. You will have proven experience as a PA or EA at director/senior manager level, with excellent organisational and IT skills, the ability to prioritise effectively, and confidence in working under pressure to tight deadlines.
You will take responsibility for managing all aspects of Board and committee-level meetings, including agenda planning, accurate minute taking and action tracking. Additional duties include complex diary management, liaising with a wide range of internal and external stakeholders, and contributing to the smooth and professional running of the Corporate Secretariat.
Reporting to the Deputy Company Secretary, you will work as part of a supportive and high-performing team and may be asked to provide cover for other Directors when required.
Main duties of the job
To provide a high calibre, comprehensive secretarial service, executive and administrative support to an executive director.
To provide all aspects of administration to trust board committees, sub committee, or groups within the trust as identified by the trust secretary.
The post-holder is required to manage their day-to-day workload and use their initiative without supervision which will require informed judgement, excellent organisational and communication skills and the ability to multi-task and prioritise competing demands.
The post contains a range of duties and the majority of the work is undertaken at the post holder's own initiative. This role involves dealing with highly confidential and sensitive information.
To ensure the director is comprehensively briefed on all matters of importance but protected from inappropriate matters and problems.
Working for our organisation
We're an NHS community and mental health provider Trust based in Cornwall and the Isles of Scilly. We deliver community and hospital-based care to improve people's physical and mental health. We also provide specialist support to people with dementia or a learning disability.
We are a people organisation and people matter to us. As part of the team, you'll help support the health and wellbeing of the people who live and visit this beautiful part of the UK.
Over 4,000 people make up the Trust. This includes doctors, nurses, therapists, plus admin and support staff.
We work in people's homes, in community clinics and bases. Some staff work from one of our 13 community hospitals. Our aspiration is to have great people, provide great care, be a great place to work and a great partner.
Approximately 568,000 people live her. A third of people who live in Cornwall are supported by acute hospital services in Devon. As a result, we also work closely with our partners in Devon. In the summer, and during other holidays lots of people choose to visit the area. This increase the numbers of people who use out services.
Detailed job description and main responsibilities
To view a detailed job description and person specification including the main responsibilities of this role please see 'supporting documents'.
Person specification
Education / Qualifications and relevant experience
Essential criteria
* Experience of all aspects of board / committee meeting administration including; agenda planning and distribution of papers and minute taking skills.
* Degree level and/or relevant work experience.
Skills and Aptitude
Essential criteria
* Proven excellent administration and organisation skills
Knowledge and abilities
Essential criteria
* Ability to communicate (both verbally and otherwise) with executive and non executive directors; governors and staff at all levels across the trust
At Cornwall Partnership NHS Foundation Trust we are proud to prioritise the development of our people. To support this, the following opportunities are available:
* Career conversations and individual development plans for succession planning and talent management
* Protected CPD time for registered staff
* Access to a dedicated central development fund supporting CPD for all staff
* Leadership and Management development programmes
* Coaching and mentoring opportunities
* A full clinical induction programme for operational skills
* Access to a care certificate programme for our band 1-4 clinical staff
* A bespoke and robust preceptorship programme to support newly qualified staff
* Individual professional development programmes
Being part of a successful NHS Foundation Trust brings a portfolio of rewards and benefits for our staff. These include:
* Suite of health and wellbeing initiatives to support our colleagues physical and mental health
* Free access to individual HARP portfolios to support revalidation for nursing staff
* Free DBS checks where required
* Discounts available from retailers, UK hotels and main attractions
* NHS Pension Scheme
* Salary sacrifice car scheme
* Cycle to work scheme
* The Trust reimburses all application costs for staff eligible to apply for EU settlement status.
The Trust reserves the right to close this advert once a sufficient number of applications have been submitted. It is encouraged that you complete the application at your earliest convenience to avoid disappointment.
If you are successful at the shortlisting stage of the recruitment process you will be contacted via email regarding interview details.
Cornwall Partnership NHS Foundation Trust welcomes and values individuals with lived experience of mental or physical ill health joining our workforce. We aspire to have a culture that develops, promotes and supports lived experience roles - throughout the organisation.
If you are successful, you agree to Occupational Health accessing your health records from your current or previous employer to check the status of your inoculations and screening tests. Appointments are subject to full three year satisfactory references therefore please ensure you include correct contact details for your nominated referees including email addresses.
Any general recruitment queries, please contact our recruitment team on