Executive Assistant to Professional & Operational Services
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Rangers Football Club, formed in 1872, is one of the world’s longest established and most successful clubs, having won 55 League titles, 34 Scottish Cups, 28 League Cups and the European Cup Winners’ Cup in 1972.
Few clubs can match Rangers for history, heritage, and tradition, and it resides in the top 10 strongest football brands according to the YouGov UK Brand Index.
Playing at the iconic 51,700 seat Ibrox Stadium and benefitting from a world-class 37-acre training facility, the club has been a leading light in Scottish, British and European football for decades.
The club benefits from a famously loyal support and the high volume of season ticket uptake means the club features in the top 19 average attendances in Europe. It is estimated that Rangers has a global fanbase of 4m, half of which are based in the UK.
JOB TITLE: Executive Assistant to Professional & Operational Services
REPORTING LINE: Senior Executive Assistant / Professional & Operations Leadership Team
DEPARTMENT: Executive Support
CONTRACT: Full Time & Permanent
We’re currently seeking an Executive Assistant who will provide efficient, dynamic and flexible administrative and organisational support to the Chief Financial Officer, Legal Director & Company Secretary and Operations Director.
The ideal candidate will have excellent organisational skills, flawless attention to detail and confidence working under pressure with the ability to meet tight deadlines.
KEY RESPONSIBILITIES
* Manage professional and personal scheduling primarily for the CFO, Legal Director & Company Secretary and Operations Director.
* Take a proactive approach to coordinating complex scheduling and calendar management to ensure that the Professional and Operations departments run efficiently.
* Maintain and refine internal processes that support your officers and directors and coordinate resources to ensure goals and objectives are met.
* Ensure effective communication amongst the EA team.
* Provide support and co-ordination for a range of meetings; ensuring supporting materials are distributed on time, co-ordinate attendee invitations, organising room bookings and catering.
* Prepare presentations and reports as required.
* Attend meetings, take and efficiently distribute minutes as required.
* Arrange and book all travel, accommodation and meals as required.
* Complete expense claims on Concur within business deadlines.
* Maintain professionalism and strict confidentiality with all information that you are aware of as part of your role.
* Proactively drive, create and maintain your own workflow to ensure that a best-in-class service is being provided to all stakeholders.
* Deliver an exceptional guest experience to all visitors within Professional & Operational Services.
* Any other reasonable task requested from the relevant stakeholders.
THE CANDIDATE
* Minimum of five years previous experience being an EA for Executive/Director level roles.
* Proven experience of working for numerous stakeholders.
* Excellent organisational skills including prioritization of tasks and time management.
* Strong administration skills, working proactively and efficiently to complete tasks.
* Flawless attention to detail.
* Confident and strong communication skills, both written and verbal.
* High levels of confidentiality, integrity and discretion regarding Club and personal information.
* Confident under pressure, with the ability to meet tight deadlines.
* Flexible team player, willing to adapt to changes and challenges.
* Ability to challenge positively as appropriate.
* Positive and proactive attitude, contributing to a collaborative and dynamic work environment, bringing high energy and enthusiasm to the role, inspiring those around them and fostering a positive workplace culture.
* Computer literate across all applications of Microsoft Office and Outlook.
EQUALITY & INCLUSION
At Rangers Football Club we are ambitious about diversity and inclusion. If you’ve got the right skills for the job, we want to hear from you.
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