1 Identification of Materials
It is the responsibility of the Materials Coordinator to identify early, in line with GRS 6F milestones, all required materials thus enabling early procurement, and in conjunction with the Materials Co-ordinator identify long lead delivery items.
(phone number removed) Procedure for purchasing Exchanger Gaskets for Turnaround's
Objective to procure exchanger gaskets to correct up to date sizes and material specifications.
Obtain Exchanger gasket drawings
Obtain agreement signature from Owner's Engineer.
TAG Materials co-ordinator must ensure that gaskets are only ordered against approved drawings/sketches that are signed off each time specifically for the T/A Event.
Copy records of exchanger gasket sketches to be kept by Materials Co-ordinator(phone number removed) NPQC & Expediting
At an early stage of the Event or T/A worklist being issued, the Block Lead should lead the team in identifying what items should undergo Client inspection.
Material Criticality Clarification Request (MCCR)In the event of any special material requirements requiring purchasing without full specifications or IFC engineered drawings, e.g. (Long Lead Special Manufacture / fabrication item's with T/A critical dimensions). A Material Criticality Clarification Request should be completed by the Materials Coordinator and signed off by the equipment owners engineer before any budget quotations are requested.
Obtaining Approval for Purchase
It is the responsibility of the Materials Coordinator to request budget authority through Stripes for purchase of required materials. Once authorised, he will raise a "material purchase request", within the SAP system ensuring that it is approved with the relevant DOAG approval, and forward to the Materials Co-ordinator for action.
The Materials Co-ordinator will arrange, with UKAPM, purchase in line with "UKAPM Procurement Procedures", or reserve material stock items, using the SAP system. If the material is a stock item a "material purchase request" is not required.
On delivery of materials the Materials Co-ordinator will ensure that any P.M.I. requirements are met and that the material is stored within the Turnaround designated lay-down area within the warehouse.
9.3.4 Materials Security & Control Process
As part of the preparations for an Event or Turnaround it is required that consideration be given to setting up secure storage & laydown areas. The aim of this is to protect the company's assets & prevent loss of inventory be it accidental or purposeful.
9.4 TURNAROUND EXECUTION
During the execution of the Turnaround the Materials Co-ordinator will maintain daily contact with the Turnaround Team. He will respond to all urgent material requirements. The Materials Co-ordinator will inform all relevant parties of out-of-hours deliveries i.e. security, TAG Block Leader, and ensure un-loading facilities are organised, if appropriate.
9.4.1 Materials Dispatch Procedure for Equipment Requiring Repairs, Overhaul etc.
Materials Dispatch Procedure
Any items leaving the site shall adhere to this procedure at all times
To enable materials to be taken from the site an MDR (Materials Dispatch Report) should be completed and signed by an authorised signatory. The relevant page of the quadruplicate MDR form must go with the goods detailing the items leaving site. The 'original' (top) copy to be retained by the dispatching person, e.g. Materials Coordinator or Warehouse Team.
The person(s) requesting the removal from site 'equipment for overhaul' is responsible for tracking the progress of the items until such time as they are returned to site. Some examples of the types of materials / equipment that should follow this procedure are:
Control Valve Overhauls
Valve Body / Bonnet Bleeds / Trim Repacks
Pipe Spool Modifications
Civil Steelwork Modifications
Like 4 Like Patterns
Rotor Overhauls
Machinery spares Overhauls
Pump Overhauls
Refer to Catalyst Handling Manual
Identify need for off-site overhaul / repair
Identify repair company
Provide work scope
Raise P/O
Delivery address
Dispatch
Progress
Costs -
9.5 POST TURNAROUND
The Materials Co-ordinator is responsible at the end of the Turnaround for ensuring that all surplus materials are returned to the warehouse, sold or disposed of. Specially purchased materials will also be reviewed to determine if they should be kept for future use, sold or disposed of. Arrange review of materials which should be kept for future use. Produce a "Close Out Report", to include information relating to all items of T/A worklist equipment. The report should note anomalies that occurred in procurement, and where equipment was incorrect or unavailable