Fleet Administrator
Salary: £26,500
Hours: 39 per week, Monday - Thursday 08.00 - 16.30, Friday 08.00 - 15.30
Location: Fully on-site Flitwick
Our client has been trading for over 6 decades and have an opportunity for a Fleet Administrator to join an established team. As a vital member of the team, you will enjoy a diverse range of tasks that ensure the smooth operation of both fleet and factory administration.
Fleet Administration
All FORS related document management to maintain Bronze & Silver accreditation
FORS Bronze (every 3 years) & Silver Audits (yearly)
Vehicle maintenance & repairs scheduling, booking, and filing documentation (12 weekly inspections & Tail Lift Services (LOLER) although book services for 11 weekly).
Tacho calibrations - every 2
Daily defect checking, sign-off and arranging repairs (Fleetcheck Inspections - Daily or walk round checks form)
PCN Payments, Appeals & Logging (Onto the Drivers Hours Spreadsheet & PCN's tab on spreadsheet)
Vehicle Tax - payments & logging annually
MOT - arrange and log annually
Tacho Calibrations and downloading
Tyre Management (3rd Party Supplier)
Invoice queries
Congestion & Dart Charges - Manage account, auto-pay top-ups & vehicle updates
Driver Policy additions/updates
Liaise with Drivers/Factory Managers
Toolbox talks (Draft and issue) to drivers
Bi-annual driver medical checks (Health Questionnaire forms to include eyesight check)
Licence checks (Bi-annual & all new starters)
Checking monthly fuel receipts
Driver's hours (checking and logging) the weekly hours sheet and adding to "Drivers Hours" spreadsheet, including holidays and sickness
Driver training (online and classroom)
Giving Drivers information on their driving performance (usually 2 monthly) and end of year
File all returned delivery notes from drivers in appropriate folders
Scan/File completed Quality Check SheetsFactory Administration:
Administration of records and scheduling for the following:
Fire safety inspection sheets (issuing and filing)
Employee training records (arrange training when required and filing certificates)
Fire assembly muster list (amending for new starters and leavers)
First Aid and Fire Marshall training (arranging and filing certificates)
Calibration control documents (arranging and logging)
COSHH & risk assessments (logging/updating spreadsheet)
Bureau veritas records (arranging visit and logging certificates)Factory Servicing Schedule
Be aware of upcoming inspection/service dates on factory machinery and handling equipment, arrange for contractors to come in within timeframe to avoid non-compliance
File corresponding emails in appropriate folder.
Scan and file completed documentation electronically and file paper copy in folder
Forklift trucks (arranging inspections any ad hoc problems and filing all paperworkSkills / Experience:
Excellent communication skills
Computer literate Microsoft Office
Conscientious, versatile, with strong attention to detail
Administration experience essentialThis role is an excellent match for a meticulous and adaptable individual looking to make a significant impact. If you possess the required skills, this position offers a rewarding and fulfilling career path.
Response Personnel, an independently owned company and experts in recruitment since 1997.
Specialists in Permanent, Temporary and Contract recruitment within a number of niche divisions and industries, including: Commercial, Industrial and Engineering sectors.
For information on other roles, we have available please call (phone number removed) for further details