About TrinityTrinity is a 10-year joint venture between global knowledge enterprise Enzen andSapphire Utility Solutions. The partnership's mission is to enable Cadent, theUK's largest gas distribution network, to deliver a safer, more resilient andmore sustainable gas system to communities in the West Midlands for generationsto come.Through a best-in-class operating model, digital transformation and innovative solutionsin process efficiency, Trinity will replace more than 300 kilometres of assets every year for the next decade, enhancing Cadent’s mains and service network infrastructure and achieving long-term value for consumers.Enzen is a global knowledge enterprise that focuses on gaining, refining and sharing expertise in the energy and utility sector. It provides strategic advisory and delivery of outcome-driven solutions to leading businesses, governments, non-governmental and not-for-profit organisations.Role SummaryTo ensure success as a personal assistant, you should exhibit excellent organisational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customised administrative support whilst maintaining confidentiality.Your Responsibilities and Accountabilities:Establishing and maintain a governance framework for Trinity across all functions.Act as the point of contact between the manager and internal/external clientsScreen and direct phone calls and distribute correspondence.Manage diary and schedule meetings and appointments.Booking of meetings rooms/venues and events as requiredRunning and managing Joint Venture Board meetings on monthly basisRunning and managing Senior Leadership Team meetings ensuring there is an agenda, minutes are taken and actions follow as requiredWeekly Senior Leadership Team meetings ensuring there is an agenda, minutes are taken and actions follow as requiredSupporting the SLT with creating documents, reports and briefing material for client and stakeholder meetingsOrganising and maintaining diary for Head of Contract.Email Management for Head of ContractLiaising with clients, stakeholders, suppliers and employeesMeeting and greeting visitors at all levels of seniorityRaise purchase orders with procurementSupport the Senior Management Team in various administrative tasksAd hoc projects as and when requiredEssential1-2 years of experience as a personal assistant or administrative role.Competent in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPointAbility to manage internal and external correspondenceExcellent written and verbal communication skillsExceptional interpersonal skillsMaintain confidentialityInitiative to work independently and in a team environmentExcellent organisational and multitasking abilitiesAttention to detail and accuracyProactive with expectations related to the role with motivation to plan ahead and not await instructionsexperience of minute meetings