Job Description
Are you highly organised, proactive, and ready to support at the highest level?
We're looking for a Personal Assistant and Office Manager to join our team at Oximio in Huntingdon in part time between 10:00-14:00 every day with office presence. This is an exciting hybrid role that combines executive support with office management responsibilities in a purpose-driven organisation dedicated to accelerating research and treatments for all living beings.
Key Responsibilities
* Coordinating appointments and managing the MD calendar and schedule.
* Prepare meeting agenda, performance research for meetings and take minutes during meetings.
* Coordinating domestic and international travel, including flights, hotel, and car rental reservations.
* Producing reports, composing correspondence, and drafting when required.
* Liaise with client and business guests.
* Organise media appearances and events.
* Maintain electronic filing, ensuring processes and software are up to date and in working order.
* Overseeing general office operation.
* Greeting visitors, answering incoming calls and delivery world-class service to our clients.
* Purchasing office supplies and equipment and maintain proper stock levels.
* Creating presentations and other management-level reports.
* Supports the execution of Strategic Objectives within the company.
* Helps preparing internal communication, maintain employee – employer communication.
* Supports in cascading information, follow up and monitor timely execution.
* Supports the MD by creating reminders, tracking progress of initiatives.
* Maintain strong working relationships with other relevant departments including IT, Sales, Finance, Legal, HR and Operations.
Requirements
Experience
* Demonstratable experience in Executive support.
* Demonstratable experience in office administration.
* Experience working with highly confidential information.
Skills & Knowledge
* Excellent computer skills, including high degree of proficiency in Microsoft Word Excel, Outlook and PowerPoint.
* Strong numeracy skills.
* Exceptional attention to detail that delivers quality information.
* Ability to multitask.
* Clear, caring and honest communication skills.
* Fluent in English language written and verbal.
* Ability to deliver on commitments.
Personal Qualities
* Reliable, punctual and organised.
* Diplomatic and discreet.
* Logical and methodical with exceptional attention to detail.
* Approachable and able to effectively build honest relationships with a diverse range of people, handling sensitive matters with the utmost care.
* Ability to think innovatively to problem solve.
* Determination and commitment to completing each job to the highest standard and on time.
* Ability to effectively adapt to change to deliver a quality service.
* Able to embrace and live the Oximio vision and values.
* Being inquisitive and innovative in increasing knowledge, developing skills and abilities.
Job Type: Part-time
Expected hours: 20 per week