The closing date is 14th Sep 2025
Job summary
We are seeking to recruit for a Secretary who has a passion for high quality customer care to work within the Maxillofacial Department. This is a part time role.
You'll provide comprehensive secretarial support to the current admin team, consultants, associate specialists, and other allied health professionals. We are looking for someone who can use their own initiative, work well with other people, be able to work on their own as well as being able to approach others for support. The right candidate will have excellent IT and typing skills.
If you think that you are the right person for the job, we would love to hear from you.
Main duties, tasks & skills required
Communicate with patients, colleagues, internal and external
Deal with day to day correspondence,
Receive telephone calls, accepting messages on behalf of members of the specialty team, taking appropriate action where necessary
Prioritise own work efficiently and effectively, highlighting any issues to the Band 4
Type all forms of clinical correspondence as dictated by medical staff, by use of audio or copy typing.
About us
At Somerset NHS Foundation Trust, we're committed to supporting our employees with a range of benefits designed to enhance your professional and personal life. We offer:
* Flexible working options to help you balance work and life
* NHS pension scheme for long-term financial security
* Generous annual leave allowance to recharge and relax
* A strong focus on career development to help you grow and achieve your potential
Additionally, you'll gain access to our Blue Light Card, unlocking exclusive discounts on shopping, dining, and leisure activities, as well as NHS-specific perks to support you both inside and outside of work.
We are proud to foster a diverse, skilled, and inclusive workforce, and we encourage applications from all backgrounds.
Why Somerset? Somerset offers the perfect blend of idyllic countryside, outstanding areas of natural beauty, and breathtaking coastlines, with vibrant cities like Bristol, Bath, and Exeter just a short drive away - and only two hours to London.
The region is home to excellent educational facilities, and with affordable housing compared to other parts of the country, it's a great place to build both your career and your future.
Somerset truly has it all - the peaceful countryside and cosmopolitan city life, with something for everyone to enjoy.
Job description
For a full list of duties and responsibilities, please refer to the attached Job Description and Person Specification.
Person specification
Qualifications
Essential
Minimum of 5 GSCEs including English Language and Maths or functional skills
Level 3 qualifications or equivalent level of experience
RSA/OCR III or equivalent typing/word processing including audio typing
Experience
Essential
Audio typing/word processing
Minimum 1 year office experience within last 5 years
Evidence of prioritising workloads/good time management
Proven experience of working well as part of a team
Desirable
Previous secretarial experience
Experience of working in a healthcare
setting/previous experience of NHS administration processes
Experience of dealing with patients/customers
Supervisory/HR experience
Additional Criteria
Essential
Ability to multitask.
Minute taking and transcribing
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
For help with your application, contact:
Louise George
Pay scheme
Agenda for Change
Band
Band 3
Salary
£ to £ Yearly
Contract
Secondment
Duration
6 Month(s)
Working pattern
Part-Time
Reference number
184-OL-OR-3281
Job locations
Musgrove Park Hospital
Musgrove Road
Taunton
Somerset
TA1 5DA