RESIDENTIAL LEGAL ASSISTANT
WORTHING OR HOVE
SALARY DEPENDENT ON EXPERIENCE
Our well-established client is looking for a Conveyancing Assistant to join their residential conveyancing team, based at their Hove or Worthing office.
This is a fantastic opportunity to be part of a dynamic and forward-thinking legal firm as we continue to expand our department.
Key Responsibilities
* Document and correspondence preparation
* Audio Digital Dictation and typing
* File administration including maintenance of accurate client admin files both on SOS and hardcopy records (including file opening with correct level of risk identified and file closing procedures).
* Diary management and arranging appointments
* Handling a variety of property-related tasks, such as submitting search requests, ordering documents and processing applications for the transfers and mortgages through the Land Registry.
* Administrative assistance with a range of forms including accessing HMRC website to complete stamp duty land forms, AP1s and lender exchange functions.
* Manage the onboarding process for the new residential conveyancing clients from initial instruction through to the case handover.
* Act as a single point of contact for the department for the end-to-end AML process including liaising with clients to obtain required documentation and identification checks in line with regulations.
* Maintain accurate and up-to-date records in case management systems.
* Coordinate with conveyancers and admin teams to ensure a seamless client transaction.
* Assist with drafting and sending out engagement letters and initial paperwork.
* Identify opportunities to improve the onboarding experience and contribute ideas for process enhancements.
Key Skills and Experience
* Previous experience in a legal or client-focused administrative role (ideally within Conveyancing)
* Excellent communication and interpersonal skills
* Strong attention to detail and high standards of organisation
* Ability to work independently and as part of a collaborative team
* Fast, accurate typing ability using digital dictation and audio systems
* Knowledge of Land Registry procedures
* Excellent communication skills and team player
* Proactive, professional and friendly demeanour
* Familiarity with case management systems and Microsoft Office Suite
* Understanding of GDPR and AML compliance is essential
J-18808-Ljbffr