Main Purposes of the Role To work closely with the Leadership Team to support the effective operation of the Council’s democratic and governance arrangements, ensuring they are efficiently administered, accurately recorded and fully compliant with relevant legislation and statutory requirements. Summary of Key Responsibilities and Duties of the Job 1. To attend meetings of the Council and its Committees in accordance with the approved Programme of Meetings, subject to amendment. 2. To prepare, produce and publish agendas in consultation with the relevant Leadership Officer(s), ensuring compliance with legislative and procedural requirements, and to collate reports and background information within statutory timescales. 3. To take accurate minutes at meetings attended and to produce clear and accurate draft minutes in a timely manner (target: within three working days), for sign off by the relevant Leadership Officer(s). 4. To arrange for the distribution and publication of agendas and minutes on the Council’s website, in accordance with statutory and procedural requirements, following sign off. 5. To prepare and publish the annual Programme of Meetings, subject to Town Council approval. 6. To prepare, maintain and regularly review an annual forward plan of Council and Committee agenda items. 7. To monitor actions and outcomes arising from Council and Committee meetings, to notify relevant officers, and to track and report on progress as required. 8. To liaise with Councillors in relation to meetings, democratic processes and procedural matters. 9. To assist and support the Leadership Team with day to day responsibilities, as directed. 10. To support the Council in ensuring compliance with all legal, statutory and procedural requirements relating to governance and democratic administration. 11. To provide advice to Councillors and officers on democratic processes, constitutional matters and good governance practice. 12. To support the review, development and maintenance of Council policies and governance documentation. 13. To maintain an accurate, accessible and up to date library of Council policies and governance documents. 14. To act as the principal point of contact for Councillors in relation to democratic services matters. 15. To support Councillor induction, development and training programmes. 16. To oversee the updating and publication of Members’ registers of interests and other statutory information on the Council’s website. 17. To assist with research, briefings, consultations and working groups, as required. 18. To support compliance with statutory duties, including Freedom of Information, Data Protection and transparency requirements. 19. To undertake any other duties appropriate to the post, as directed.