Job Opportunity: Colleges and Facilities Administrator (Temporary)
📍 Location: Neath
🕒 Hours: 37 hours per week (between 8am and 5pm)
💰 Pay Rate: £12.66 per hour
📅 Contract: Temporary
We are currently seeking a proactive and well-organised Colleges and Facilities Administrator to join our client's Facilities team. This is an exciting opportunity to support the smooth and efficient running of the department through high-quality administrative and front-of-house support.
🔧 Key Responsibilities:
Provide day-to-day administrative and secretarial support to the team.
Deliver a professional reception service, greeting and assisting visitors, staff, and contractors.
Manage vehicle bookings for the business
Coordinate contractor and visitor sign-ins, issue master keys, and monitor their return.
Maintain and update administrative systems, records, diaries, and documentation.
Respond to internal and external queries in a timely and helpful manner.
Schedule and support contractor visits, including chasing delivery and service updates.
Use bespoke IT systems to process data including invoices, service logs, and helpdesk requests.
Liaise with other departments and external providers as required.
Take minutes and arrange meetings, particularly involving contractors and facilities issues.
Support events and assist with the secure disposal of confidential documentation.
Act on behalf of the Facilities Manager in their absence, including escalating urgent issues.
🧾 What We're Looking For:
Essential Qualifications:
Level 3 qualification (NVQ or equivalent) in a relevant discipline.
Level 2 qualifications in English and Maths (GCSE or equivalent).
IT literacy to Level 2 standard, with working knowledge of Microsoft Office.
Experience & Skills:
Proven administrative experience in a busy office or facilities setting.
Strong communication, organisation, and multitasking skills.
Ability to work independently and as part of a team.
Familiarity with data entry, filing systems, and customer service processes.
✅ Additional Information:
All candidates must be fully compliance-checked prior to appointment, including references and an Enhanced DBS check.
EWC registration is not required for this role.
Apply now!!
Brook Street NMR is acting as an Employment Agency in relation to this vacancy