Overview
Main area Clinic Preparation Grade Band 2. Contract fixed term: 12 months. Hours: 27.5 per week, Monday to Friday core hours 8am–5pm. Job ref 272-7126415.
Employer: Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust. Site: Montagu Hospital, Mexborough. Salary: £24,465 pro rata per annum. Closing date: 02/10/2025 23:59.
Clinic Preparation Clerk
Band 2
Job overview
The Medical Records Department provides comprehensive clerical support to the trust in all aspects of patient records. The post will be 27.5 hours Monday to Friday core hours 8am–5pm. The post holder will be required to work within the Montagu Hospital records office. The Trust stores approximately 1.8 million volumes of patients records in 9 libraries on three trust sites. The post offers the opportunity to liaise with multiple areas, departments and personnel. By ensuring patients’ casenotes are available, the service we provide plays a crucial part in patient care. All aspects of the work must be carried out in accordance with Trust policies and procedures in respect of maintaining patient confidentiality whilst upholding the Trusts We Care values.
Main duties of the job
• Ensuring patients casenotes are available at the point of care.
• Pull and file medical records, using Terminal Digit Filing and location based filing systems; record casenote transfers on iFIT.
• Locate, prepare (to a required standard) and deliver casenotes for outpatient clinics according to departmental guidelines.
• Merge and amalgamate casenotes to ensure the correct/relevant volume is available at the point of care.
• Liaise with other departments, hospitals, GP Practices and external companies as necessary, particularly to ensure data on Trust computer systems is correct.
• Ensure casenotes are tagged and associated correctly and correct any errors.
• Involvement towards the culling of casenotes in line with the Retention Policy.
Working for our organisation
DBTH is one of Yorkshire’s leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues. We have a comprehensive framework of behaviours that guide us in our daily working lives, known as the DBTH Way. We pride ourselves on our commitment to the values of We Care and the DBTH Way, which provides clarity on everyday interactions. We support flexible working and will consider arrangements that suit both service needs and individuals. We are an equal opportunities employer and encourage applications from all sectors of the community, particularly from under-represented groups including those with disabilities, ethnic minorities and LGBTQ+ communities. Benefits include: extensive learning opportunities; NHS Pension Scheme; generous holiday entitlement; health and wellbeing support; NHS Car Lease schemes and salary sacrifice; discounts on restaurants, getaways, shopping and finance through external providers.
Detailed job description and main responsibilities
Please see attached job description and person specification for details. If your application is successful you may need to present original certificates listed in the person specification under essential.
Certificate of sponsorship
Applications from individuals who require Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside other applicants. For information and eligibility, please follow the UK Visas and Immigration – GOV.UK. Note: from 9 April 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.
Person specification
Qualifications & Training
* GCSE/O Level English or equivalent experience
* GCSE/O Level Maths or equivalent
* RSA Level 1 keyboard skills or equivalent experience
Knowledge & Experience
* Admin experience including filing and data input
* Responsible for own workload
* Managing large volumes of work with strict deadlines
* Observe Trust policies on handling confidential information
* Previous NHS or records experience
* Experience of working with Patient Administration Systems
* Filing systems
* Experience of working in a patient-focused environment
Personal Attributes & Skills
* Ability to work within a team
* Proven communication skills with the ability to communicate confidently and effectively with all staff, patients and the public
* Demonstrate accuracy and attention to detail
* Ability to work to deadlines
* Ability to work under pressure using own initiative while maintaining quality
* Ability to problem solve
* Ability to work independently
____________________________________________________________________________________
Notes: This description contains information about corporate policies and non-job-specific guidance (e.g., use of AI). These notes have been incorporated in a way that preserves the essential job content.
#J-18808-Ljbffr