Our client, a lovely Private Equity firm in the City, is looking for a PA to support their CEO.
Tasks include, but are not limited to:
Executive Support
Manage a complex, frequently changing calendar across multiple time zones
Schedule internal and external meetings with investors, portfolio companies, advisors, and senior stakeholders
Ensure the CEO is prepared for meetings by coordinating agendas, briefing notes, dial-ins, materials, and follow-ups
Manage incoming requests and sensitive communications with discretion, prioritising messages and flagging what needs attention
Act as a professional point of contact for the CEO, representing the firm with confidence and excellent presentation
Travel & Logistics
Coordinate end-to-end travel: flights, accommodation, ground transport, visas (if required), and itineraries
Produce clear travel itineraries including meeting details, contacts, locations, and timings
Handle last-minute changes quickly and calmly
Office & Administrative Coordination
Support expenses, invoices, and reimbursements; maintain accurate records
Assist with document coordination, signature processes, and general administration
Liaise with internal teams (tech, legal, finance, operations) to keep CEO priorities moving
Stakeholder & Process Support
Track actions from meetings and ensure follow-ups are completed
Coordinate CEO-related processes (board materials, investor meetings, portfolio updates)
Improve administrative systems, templates, and routines to increase efficiency and consistency
This role is flexible, with 3/4 days required in the office and 5 days in the office when the business and CEO require it
Please answer the questions below, as well as attach a recent copy of your CV.
With regret, we cannot respond to unsuccessful candidates