Equans is looking for a Contract Administrator to join our team in Lumira, 9 Maxim Park, Eurocentral, Motherwell, ML1 4WQ, on a permanent basis. This is a full time role working 40 hours per week. The role offers a salary of £27,000 - £30,000 per annum depending on skills and experience, along with a benefits package.
Shift Pattern
Monday to Friday 08.00 - 17.00
What will you deliver?
You will provide structured contract administration and business delivery support by working closely with the Account Management team, stakeholders, and site teams. Your role is key to ensuring Facilities Management excellence through effective systems, processes, and relationships within the client and end‑user environment. This role is primarily based at the main site but will also support two additional local sites as required.
Supported Sites: Athena – 5 Dovecote Road, Eurocentral, Motherwell, ML1 4GP; Bathgate – 39 Inchmuir Road, Bathgate, EH48 2EP.
Key Responsibilities
* Interface with internal and external stakeholders to administer business and contract processes
* Support the Account Management team to ensure service agreements are delivered to a high standard
* Support business improvement projects and initiatives
* Manage attendance, sickness, absence and annual leave using SAP
* Administer recruitment processes for direct employees
* Coordinate onboarding and vetting for employees, temporary workers and subcontractors
* Support payroll administration, including medical certificates, starter and leaver information
* Administer SHEQ processes through AIMS to ensure compliance with HSEQ contractual requirements and health & safety policies
* Attend and administer client and subcontractor KPI/SLA meetings (Security, Catering and TFM providers)
* Support the production of monthly and quarterly client reports
* Act as meeting recorder during contract review meetings
* Administer quotes for ad‑hoc service requests
* Manage business system tasks including:
o Coupa
o Raising purchase orders
o Goods receipting
o Resolving invoice queries
What can we offer you?
* 24 days annual leave (+ public holidays)
* Life Cover equivalent to X1 times annual salary
* Employee discount shopping schemes on major brands and retailers
* Gym membership discounts
* Cycle to work scheme
* Holiday purchase scheme
* 2 corporate social responsibility days per year
* Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalised support programmes
* Attractive Employee Referral Rewards Scheme
* Access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network
* 24/7 Employee Assistance Program and access to mental wellbeing app
Who are we looking for?
* Proven experience in an administrative role
* Exceptional communication and interpersonal skills with a polished and approachable demeanor
* Strong organisational skills with the ability to multitask and manage priorities calmly under pressure
* Excellent attention to detail and commitment to maintaining high standards of presentation
* Proficient in MS Office suite or Google Workspace and digital scheduling tools; ability to quickly learn bespoke systems
* Discretion and professionalism in handling sensitive information
* Flexibility to adapt to varying client and internal needs and work schedules as required
For this role you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a relocation package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.
We encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010. This role is open to all, and we are committed to providing a culture where everyone’s voice is heard and supported.
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