Medical Appraisal and Revalidation Administrator
The closing date is 15 May 2026
Medical Appraisal and Revalidation Administrator - Band 4, Permanent, Part-time (25 hours/week). Are you looking for a challenging, rewarding opportunity to work in a fast-paced environment?
The Responsible Officer at Ashford & St Peter's is seeking a highly motivated and organised individual to join the team as a Band 4 Medical Appraisal and Revalidation Administrator on a part-time basis. You will provide high level, professional and confidential support to doctors to enable them to meet their appraisal and revalidation requirements.
The ideal candidate will have excellent communication and analytical skills, a strong work ethic, a sense of accountability and the ability to multi-task with attention to detail. Being able to work under pressure, prioritising tasks effectively whilst working to deadlines is essential. The candidate will have excellent computer skills in Microsoft Office packages including Word, Excel, and PowerPoint.
For further information, please contact Charlotte Turner, Medical Workforce Team Leader, Charlotte.Turner10@nhs.net.
Main duties of the job
You must be customer focused and able to develop good working relationships and personal credibility with doctors, managers and other staff at all levels, and must work as an effective team member and independently on set tasks.
The successful candidate will receive support and training to perform a variety of clerical duties assisting the Medical Workforce Team Leader and the Head of Medical Workforce. The postholder will perform duties in a way that positively contributes to the organisation and confidentiality must be maintained at all times.
About us
Ashford and St. Peter's Hospitals NHS Foundation Trust is the largest provider of acute hospital services to Surrey residents, serving a population of 410,000 people and employing approximately 4,800 staff.
Our vision is to provide an outstanding experience and best outcomes for patients and the team. We are committed to providing continuous professional development and flexibility to deliver our workforce plan.
We are part of a collaborative Group with the Royal Surrey NHS Foundation Trust. As part of this partnership, colleagues may occasionally work across both organisations to support shared services, development opportunities and patient care.
St Peter's Hospital delivers complex medical and surgical care, maternity and emergency services. Day and orthopaedic surgery, ophthalmology and outpatient services are delivered at Ashford Hospital. Additional services are delivered at Woking Community Hospital.
Our values guide our behaviours. By living our values through everyday interactions, we can build a stronger, more resilient, and forward‑thinking organisation, guiding us to achieve success and make a positive impact on how we deliver our services.
We can offer you the full range of NHS benefits and discounts.
Please note that adverts may close early, so early application is encouraged.
For more information about careers at ASPH please visit www.asph-careers.org
Job responsibilities
* Support the implementation and monitoring of all current appraisal and revalidation requirements as identified by NHS England and the GMC and keep up to date with developments.
* Maintain robust administrative systems and processes to ensure efficient and effective operation of the medical appraisal and revalidation system across the Trust including for locum staff.
* Develop and maintain appropriate protocols and processes to ensure that all doctors undertake timely annual appraisal in line with national guidance and Trust Policy.
* Support the Responsible Officer, Medical Workforce Team Leader and Head of Medical Workforce to plan, organise and produce annual reports for submission to NHS England, analysing and ensuring that the Trust meets its internal and external monitoring and reporting requirements in respect of medical appraisal and revalidation.
* Complete governance checks through the DATIX system and liaise with the Divisional Directors, Chief of Patient Safety and Head of Medical Workforce on behalf of the RO for RO Reference requests received from other organisations.
* Support the Medical Workforce Team Leader and Head of Medical Workforce with the development and updating of policies and procedures in respect of medical appraisal and revalidation to reflect current national guidance and best practice.
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*
Qualifications
* Educated to A level or NVQ Level 3 or equivalent experience.
Experience
* Experience of working in an acute NHS hospital in a corporate or operational administrative role.
* Experience of managing a busy administrative workload with conflicting priorities.
* Experience of working effectively as a member of a team and in a busy department.
* Experience of working effectively with a range of internal and external stakeholders to ensure a task is performed effectively.
Knowledge
* NHS Constitution.
* Trust vision, values and strategic objectives.
* Demonstrably competent ability with current Microsoft Office packages (e.g. Outlook, Word, Excel, PowerPoint).
Skills
* Knowledge & awareness of diversity and human rights as appropriate to your role.
* Effective communication to ensure high standards of care, treatment, service or support as appropriate to your role.
* Ability to provide a customer focused service.
* Excellent interpersonal skills.
* Ability to multi‑task.
* Analytical and problem solving with a degree of judgement and initiative.
* Ability to work independently, with minimal supervision.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Ashford & St. Peter's Hospitals NHS Foundation Trust
£29,812 to £32,715 a year, pa, inc. HCAS, pro rata
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