Annual wage £10,400.00 Salary will be pro rata Wages explained Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week). Minimum Wage Rates Working week Monday to Friday, 8.30am until 3.15pm. TERM TIME ONLY Total hours per week: 31.25 Expected duration 18 Months Possible start date 01 Jul 2024 Date posted 30 Apr 2024 Apprenticeship level Advanced Level 3 (A level) Reference number VAC1000247890 Positions 1 available What you will do in your working day To assist in the provision of high-quality professional, flexible, proficient, and constructive clerical, administration, financial support and reception service to the school. Responsible to the Office Manager/Headteacher from whom they will receive formal supervision and who will allocate work when necessary. To provide prompt and accurate information, advice and access to services provided by the school to parents/carers, governors, community groups, members of the public and other agencies, dealing with requests for help and intervention. Day to day decisions regarding the organisation of the working area/workload and school priorities. To participate in internal training and other training programmes, as required and maintain personal and professional development. Undertake reception duties, answering routine telephone and face to face enquiries and signing in visitors. To give advice and guidance as appropriate, liaising with other staff within the school and assessing the level of urgency. To support/assist in the supervision of students on work experience, trainees, and voluntary helpers. Assist with pupil first aid/welfare duties. Assisting with arrangements for visits by school nurse, photographer etc. Provide routine clerical support e.g. record and circulate messages to other members of staff, photocopying, filing, scanning, emailing, complete routine forms, sort and distribute mail, ensuring supplies of internal forms are kept well stocked. Maintain manual systems. Maintain and collate pupil reports. Data inputting of computerised records/management information systems. Produce data/information/basic reports as required e.g. pupils’ data. Confidently and with accuracy, undertake typing, word-processing and other IT based tasks. Undertake routine administration, e.g. registers/school meals/arranging and coordinating meetings on behalf of other school staff/room bookings/minute taking/retrieve and disseminate information as appropriate to the needs of the school/school lettings and other uses of school premises. Responsible for the safe keeping of office equipment and secure storage of supplies. Operate office equipment. Maintaining stock and supplies and prepare information to help in the processing of orders, checking delivery notes, cataloguing, and distributing as required. Use good common sense and initiative in all matters relating to the conduct and behaviour of individuals, groups of pupils and whole classes The correct use and care of materials by individual and small groups of pupils, the safety, mobility and hygiene and wellbeing of the pupils. Make travel arrangements, as requested. Assist with arrangements of school events/trips etc. Preparing refreshments and clearing away. Receiving and escorting visitors around the school. To be responsible for reporting building maintenance in accordance with health and safety requirements. The training you will be getting The apprentice will complete a Level 3 Business Administration qualification. They are expect to attend Craven College on Tuesday's fortnightly and Harden Primary School for all other training. What to expect at the end of your apprenticeship Permanent role may be offered on successful completion. Requirements and prospects Desired skills and personal qualities Communication skills, IT skills, Attention to detail, Organisation skills, Problem solving skills, Administrative skills, Analytical skills, Logical, Team working, Creative, Initiative, Patience Qualifications GCSE or equivalent English (Grade 4) Essential GCSE or equivalent Maths (Grade 4) Essential Things to consider - An enhanced DBS check is required. - To be aware of and comply with policies and procedures relating to child protection - To adhere to GDPR/Data Protection regs and maintain confidentiality at all times e.g. access to staff/student/parent and carers files. - Accept and commit to the principles underlying the Trust's Equality Statement and practices. - Be able to perform all duties and tasks with reasonable adjustments, where appropriate, in accordance with the Equality Act.