St Austell Healthcare are looking for a rota co‑ordinator to join our busy team. This is a part time role for 22.5 hours per week and is based on‑site at our St Austell Healthcare sites.
The post holder will work closely with the Operations Manager to create rotas and organise room planning for our medical staff across all our sites.
We offer:
* 6 weeks (pro rata) annual leave per year, plus statutory bank holidays.
* Extra annual leave for long service
* Organisational sick pay dependent on length of service
* Electric car and bike salary sacrifice schemes
* Free staff social events
Main duties of the job
Main Duties:
Undertakethe smooth, accurate and efficient entry of appointment templates onto theclinical system each week from the rota; ensuring adequate room capacity;
Creatingthe weekly medical student rotas;
Completea monthly room plan spreadsheet with all clinical rotas. Ensure this iskept up to date and followed to ensure capacity is not exceeded for all sites. Ensuringthe correct clinician is in an appropriate room, and that this is marked on the clinical system (SystmOne);
Ensuring correct appointment templates areapplied to SystmOne for all clinical staff.
Job responsibilities
Main Duties and Responsibilities (not exhaustive)
* Applyappointment templates to SystmOne
* Amend/deleteappointment templates
* Amend/deleteslot types
* Completea monthly room plan spreadsheet with all clinical rotas; ensure this iskept up to date and followed to ensure capacity is not exceeded for all sites, alongside ensuringthe correct clinician is in an appropriate room, and that this is marked on SystmOne
* Ensuremeetings and training are blocked on rotas on SystmOne
* Ensurethe clinician supervising the Trainee GPs is in the header of the SystmOnetemplate
* Liaisewith the Operations Manager regarding Online Bookable Appointments.
* ApplySocial Prescribing, Pharmacist, Mental Health and MSK clinics on to SystmOne
* Changeand amend clinics that are live on SystmOne when requested
* Checkfor unused appointments and liaise with Operations Manager
* Liaisewith Booking Team regarding clinics on the system
* Liaisewith service leads to review rotas as required by the Operations Manager
* Supportthe Operations Manager in maintaining St Austell Healthcares annual leavedatabase.
Data & Computer Skills (not exhaustive)
* Effective use of computer and telephonesystems
* SystmOne Clinical System
* Effective use of NHS.net for e-mail
Teamwork
* Prioritise workload according to dailyrequirements, through consultation with other team members
* Develop and maintain effective workingrelationships with colleagues
* Be flexible with other members of the team whencovering absence.May be required to do overtime to support with other team members annual leave
* Maintain a pleasant and tidy working environment
* Be punctual
Person Specification
Experience
* Experience of working in a fast paced, busy environment
* Previous experience within General Practice
* Knowledge of Data Protection / GDPR and how this is applied in General Practice
* Experience of using SystmOne clinical system
* Awareness of the importance of safeguarding
* Previous experience working with Rotas
Skills
* Self-motivated, with the ability to use own initiative
* Ability to cope with change
* Able to work on own, and as part of a multi-disciplinary team
* Be able to multi-task and follow tasks through to their conclusion
* Ability to work with changing, and sometimes conflicting, priorities with supervision
* Ability to remain calm, friendly and professional under pressureAbility to solve problems within area of work/knowledge
* Effective written and oral communication, and interpersonal skills
* Demonstrable experience of SystmOne clinical system.
* Flexible in approach to work
* Interested in / aptitude for learning new skills and taking on new challenges
Qualifications
* Educated to GCSE grade C and above in Maths and English
* or
* Substantial experience in similar role would be considered
* CLAIT certificate
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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