We're looking for a proactive and highly organised Office Administrator to support our growing team. This role plays a vital part in ensuring that all recruitment activities align with safer recruitment principles, including coordinating DBS checks, maintaining training records, and ensuring compliance documentation. In addition to recruitment support, the postholder will assist the Directors with a wide range of back-office and business administration tasks. Each week will vary based on the service's needs, requiring flexibility, initiative, and a keen eye for detail. In this role, you will maintain a team of at least 5 bank staff to ensure the business always has staffing cover. You will also liaise with our HR advisors to disseminate professional information, advice and guidance relating to staff.
Key Responsibilities
Manage end-to-end recruitment administration in line with safer recruitment protocols.
Maintain communication with our HR advisors to ensure accurate and well-advised information is provided to staff.o Support with the administration of staff who hold sponsorships and visas
Support with payroll including compiling of timesheets, communicating with staff regarding their hours, point of contact for staff and administration logging hours and monthly pay
Coordinate and track DBS checks, employment references, right-to-work documents, and staff files.
Maintain accurate and confidential personnel records in compliance with regulatory standards.
Monitor and update staff training logs to ensure all mandatory and service-specific training is up to date.o Liaise with training providers to schedule courses and maintain certificates and records.
Provide administrative assistance to Directors across day-to-day business operations.
Prepare reports, correspondence, and support documentation as required.
Organise and minute team meetings, maintain schedules and ensure follow-up on action points.
Recruit, maintain, and coordinate a pool of at least five bank staff to ensure that shift coverage is always available.
Ensure smooth running of the office environment, including maintaining supplies, filing systems, and essential records.
Handle incoming communication (emails, phone calls, and post) in a timely and professional manner.
Assist in reviewing and updating company policies, procedures, and administrative systems to ensure compliance with current legislation and internal standards.
Undertake additional administrative tasks as needed in response to the changing needs of the business. Including population of bidding pipeline and populating bids.
Qualifications and Skills
Essential:
* Proven experience in recruitment, administration, or coordination, preferably within the care sector or a staffing agency.- Excellent organizational and time management skills, with the ability to manage multiple tasks and priorities.- Proficient in using RAG rating systems and other tracking tools to monitor progress.- Strong communication and interpersonal skills, with the ability to build relationships with both staff and clients.- High attention to detail, particularly in maintaining accurate records and documentation.- Ability to work independently and as part of a team.
Desirable:
* Strong understanding of safer recruitment practices and compliance requirements.
* Knowledge of DBS check processes and training requirements within the care sector is highly desirable.
Job Type: Part-time
Pay: £15,000.00-£25,000.00 per year
Expected hours: No more than 22 per week
Benefits:
* Casual dress
* Company events
* Employee mentoring programme
* Flexitime
* Free parking
Experience:
* Office management: 2 years (required)
Work authorisation:
* United Kingdom (required)
Location:
* Tamworth B79 (required)
Work Location: In person