Job Title: Operations Support Administrator (Permanent)
Location: Studley Office
Working Hours: 40 hours per week, Monday – Friday
About The Role
Our client is seeking a proactive and highly organised Operations Support Administrator to join their team on a permanent basis. This position plays a vital role in supporting various functions within their Operations Team, Site Operations, and other departments
Key Responsibilities
Administrative Support -
* Provide day-to-day administrative assistance to the wider Operations Team
* Support internal processes and help maintain efficient communication across departments
Accommodation Management -
* Manage accommodation bookings for Operations teams via the client’s travel partners
* Confirm requirements such as location, dates, and quantity
* Source appropriate accommodation in line with company standards
* Confirm and communicate booking details with employees
* Monitor bookings and handle any changes, including occasional out-of-hours amendments
* Approve bookings and review related invoices
* Consolidate accommodation costs by Job Number
Third-Party Equipment Booking -
* Source and book third-party equipment suppliers based on project needs
* Gather requirements (equipment, location, and dates)
* Obtain competitive quotes from trusted suppliers
* Raise Purchase Orders and manage supplier coordination
* Ensure timely off-hires of equipment
* Approve and verify supplier invoices
* Review supplier performance, negotiate pricing, and maintain supplier relationships
Operational Support -
* Raise orders as directed, including for internal transport and other operational needs
* Check supplier invoices for accuracy and completeness
Candidate Requirements -
* Strong administrative and organisational skills
* Excellent attention to detail and the ability to multitask effectively
* Strong interpersonal and communication skills
* Prior experience in a similar support role within operations or logistics is advantageous
* Competency in Microsoft Office and general business systems
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