Overview
We\'re looking for an Office Assistant to support the day-to-day running of the Burton office, including reception, administration, facilities, building maintenance and events. This role will also provide PA support to the SLT Stakeholders, as needed.
Responsibilities
Facilities Coordination (75% of the role)
* Maintain a professional and effective front-of-house reception on site-attendance days, including answering calls, managing staff and visitor security, handling postal and DHL services, and responding to queries
* Ensure the site archiving system is routinely maintained
* Manage office contracts and on-site contractors to ensure works are carried out to a high standard
* Coordinate and support office-based meetings and events, ensuring resources are in place and fit for purpose (e.g., room, stationery and refreshments)
* Work with the Office Manager to ensure health and safety requirements are met (fire safety, first aid, office equipment, food safety, risk assessments and accident reporting)
PA Support (up to 25% of the role)
* Support senior stakeholders in preparing for meetings, proposals and presentations
* Collate and submit stakeholder expense claims in a timely manner
* Coordinate stakeholder diaries, including scheduling of meetings and appointments
* Liaise with our travel providers to arrange travel and accommodation bookings
* Arrange necessary visas and travel documentation
* Assist and support other areas of the business as needed
Requirements
* Demonstrable experience providing excellent customer service and administration support is essential, ideally in a similar role
* High level of attention to detail and accuracy, with excellent written and verbal communication skills
* Calm, efficient, and well-organised approach to tasks
* Confidence in dealing with managers and employees at all levels
* Ability to prioritise workload, strong time management, and capacity to meet deadlines
* Highly computer literate; experience with Microsoft Office (Word, PowerPoint, Outlook & Excel)
Benefits
* 27 days holiday plus 8 bank holidays
* Pension contributions of 4.5% matched
* Life assurance of 4 x annual salary
* Flexible Benefits Platform with £25/month company contribution
* Annual salary review
* Independent financial advice service
* Enhanced Employee Assistance Programme
* Shopping discounts with retailers
* Long service rewards
* Recognition scheme and Employee of the Year awards
Seniority level
* Entry level
Employment type
* Full-time
Job function
* Administrative
Industries
* IT Services and IT Consulting
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