Overview
An exciting opportunity has arisen for a Medical Secretary in Chelmsford at Essex Partnership University NHS Foundation Trust (EPUT), based in the Chelmsford area. This challenging position requires a team player with flexibility, organisation and the ability to work well under pressure. As a medical secretary you will be the first point of contact for patients, doctors and staff throughout the Trust.
Responsibilities
* Provide comprehensive secretarial and administrative support to the Consultant and clinical team.
* Represent the team and department with due professionalism and maintain an excellent standard of patient care and communication.
* Serve as a vital link for staff, patients, relatives and outside agencies as required.
* Carry out all office cover duties and maintain office equipment and supplies.
* Arrange and manage the Consultant’s diary, including meeting arrangements, room bookings, hospitality and agenda preparation.
* Arrange investigation appointments (e.g. bloods, EEGs, ECGs, X‑rays, MRI scans) and ensure results are presented to the Consultant promptly.
* Process case‑notes and discharge summaries, ensuring accuracy and compliance with protocol; follow up on care plans as indicated.
* Arrange follow‑up appointments or referrals to other specialties where necessary.
* Type and transcribe dictations using audio, shorthand or copy typing skills; ensure dictation and typing meet designated time limits.
* Maintain confidentiality, comply with GDPR and Trust policies, and carry out health & safety duties.
* Act as minute secretary for meetings/case conferences/working groups and ensure appropriate administrative follow‑up.
* Coordinate actions for patients requiring admission, including liaison with necessary professionals.
* Provide administrative support to other Consultant teams as required (e.g. for sick/annual leave cover).
* Assist in induction of trainee doctors and new staff, providing templates, directions and support.
* Maintain accurate records in the electronic patient records system, including patient care information and correspondence.
* Ensure timely processing of invoices and expenses for Consultants.
* Support and coordinate training programmes, conferences and events, ensuring all necessary arrangements are in place.
* Deliver efficient filing, records and bring‑forward systems, ensuring proper indexing and accessibility.
* Adopt flexible working arrangements, including work‑bank, flexible or part‑time shifts.
* Maintain and order stationery stock and assist with office equipment repairs.
* Actively contribute to a safe, inclusive and high‑performing workplace through engagement, equality initiatives and continuous improvement.
Benefits
* 27 days holiday, plus bank holidays, rising to 33 days after 10 years’ service.
* Excellent pension of up to 14.5% of pensionable pay.
* Staff discounts, including Blue Light Card, NHS discount offers and other staff benefits.
* £8K relocation package if you move to Essex to join us.
* Season ticket loans are interest‑free to cover the cost of travelling to and from work via tram, rail or bus.
Work Flexibility
* Work‑bank: supplement income and develop skills with bank shifts.
* Flexible working available from day one for most roles.
* Job share applications are welcomed.
* Support for mental health and wellbeing services, occupational health advice and counselling.
This advert closes on Tuesday 4 Nov 2025.
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