An immediate start is available for a proven multi-skilled administrator within a Russell Group university. Contract length initially 4 months with possibility of extension. You will support the successful operation of the Centre by providing an efficient and effective administrative service to the Centre Lead and to academic staff within the Centre more broadly, to help them fulfil their organisational, academic and professional roles You should be capable of working autonomously and liaising directly with internal and external colleagues using initiative, discretion, knowledge and experience to help plan, manage and coordinate the work of the Centre; including undertaking routine financial operations, assisting with the management of Centre space and facilities and administering HR-related processes. Key responsibilities: Administrative:. Effective administrative support to the Centre Lead as required; this may include diary management; organisation of meetings, travel and accommodation; registration for conferences; assisting with document production, presentations etc.. Act as a central point of contact for academic staff, researchers and research students within the Centre, providing timely and efficient administrative support. Responsibility for planning and organising small scale events, functions and projects, working autonomously in most areas. This will include research events and meetings with direction from the Centre Lead, including staff conference attendance, coordination of travel arrangements, accommodation and timetables.. Service Centre committee meetings, preparation of agendas, pre-circulating relevant documentation, reporting on administration, taking minutes and acting on action points accordingly.. Contribute to the content and production of Centre documentation e.g. research papers, posters, reports, guidelines, educational material, grant applications, preparation of returns for the Centre, Faculty, or university using appropriate software.. Maintain the Centre?s web pages, ensuring that staff profiles are added and up to date and that information shared on the pages is relevant, stimulating and accurate.. Maintain the Staff Directory for the Centre. Financial Administration:. Take an active role in the financial administration of the Centre in line with financial regulations and procedures. To include procurement of goods and services; administering expense claims; advising staff and students on basic financial procedures/regulations and supporting good budgetary management through monitoring Centre accounts: tracking expenditure, investigating and resolving variances, and communicating financial performance. Human Resources:. Provide effective and comprehensive support for all human resource related processes within the Centre, including supporting the recruitment, selection and appointment of Centre staff and supporting the process for the review of fixed-term contracts.. Monitor leave arrangements, including the reporting of sick leave for staff and be responsible for visitors in the Centre, liaising with the Business Co-ordinator with regard to honorary & visiting appointment applications.. Assist with the induction of new members of staff, acting as a point of reference for queries, advising them on university procedures and referring them to appropriate university services and contacts. General:. Liaise with the Faculty Resource Manager to ensure effective management of the space assigned to the Centre (teaching rooms, offices and student areas), including arrangements for refurbishments, repairs and satisfactory provision of equipment and facilities.. Ensuring the Centre is kept up to date through dissemination of key information/communications.. Contribute to the development of the Centre administrative systems, helping to ensure best practice is shared and developed. Support the Centre Lead and Business Co-ordinator in ensuring the timely production of management information and statistical reports.. Attend and actively participate in team meetings as required.. To provide cover for other members of the administrative team (across Centres) when necessary, maintaining a collaborative approach to administrative tasks and ensuring relevant information is shared across the Centres. Developing and maintaining effective working relationships with team and others.. Promote and sustain a constructive and supportive working relationship with all stakeholders (external and internal) and academic and administrative colleagues. Essential skills and experience:. Proven administration experience within a professional environment.. Excellent written and spoken English with demonstrable communications and interpersonal skills and a service-focused approach.. Excellent IT (including Word, Excel, PowerPoint, Outlook, databases and internet browsers). Good organisational skills, able to balance competing work demands (workload) and manage own time in order to meet imminent and distant deadlines.. Good numeracy skills and experience of dealing with budgetary and financial processes.. Good standard of general education (A level or equivalent) or significant relevant vocational experience. Desirable:. Experience of HR procedures i.e. recruitment, appraisal, probation etc.