What skills and experience we're looking for
Person Specification
Qualifications & Training
* GCSEs (or equivalent) in English and Maths (Grade C/4 or above).
* Relevant administrative or secretarial qualification (e.g., NVQ Level 2 or 3 in Business Administration) or equivalent experience.
Experience
* Previous experience in an administrative role, preferably in an educational setting.
* Experience using office software (e.g., Microsoft Office Suite, SIMS or other school management systems).
* Experience handling confidential information.
Skills & Abilities
* Excellent verbal and written communication skills.
* Strong organisational and time management skills.
* Ability to work independently and as part of a team.
* Attention to detail and accuracy in data entry and record keeping.
* Ability to prioritise tasks and manage workload under pressure.
* Competent in using email, internet, and other digital tools.
Personal Qualities
* Friendly and approachable manner.
Key Responsibilities
* Welcoming visitors to the school and using the sign in process, following Child Protection procedures.
* Answering the school telephone and directing calls accordingly.
* Responding to telephone/email enquiries from parents and public.
* Receiving parcels and deliveries.
* Using Microsoft packages, particularly Word and Excel, to help support the school’s administrative team.
* Assisting with all administrative duties such as photocopying, filing, etc.
* To be flexible and highly organised.
* To work to deadlines in a calm and confident manner when under pressure.
* Professional and courteous attitude.
* Reliable and punctual.
* Flexible and adaptable to changing demands.
* Commitment to safeguarding and promoting the welfare of children.
Desirable Criteria
* Experience working in a school office environment.
* Knowledge of school policies and procedures.
* First Aid qualification.
* Understanding of GDPR and data protection principles.
Additional Information
* Enhanced DBS check required.
* Training opportunities available.
* Fixed-term contract for 12 months.
What the school offers its staff
We offer flexible working, a warm and welcoming environment with a supportive team.
Further details about the role
Job Purpose
To provide administration support to the school’s pupil administrator, working flexibly across a range of functions. She/he will act as an initial point of contact for incoming phone calls, visitors, children, staff, enquiries and, as such, must be well-presented with a professional, friendly approach.
The Admin Assistant will be an essential member of the Administrative Team and contribute towards the smooth running of the school.
Commitment to safeguarding
Fairmeadows is fully committed to the Safeguarding of pupils staff and parents. We prioritise the safety and wellbeing of pupils and all staff are hired subject to satisfactory employment checks a DBS and references.
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