Overview
Vision Arch (www.visionarch.co.uk) is looking for a Finance & Admin Assistant to assist the finance & admin team with various duties, ensuring the smooth day-to-day running of the company. Working closely with the Accounts Manager & Office Manager, helping the Support, Finance, Design and Projects departments.
Responsibilities
Day to Day Operations
Finance
* Sorting all incoming invoices and distributing internally for sign off
* Checking supplier statements to ensure all invoices listed have been received and are being processed
* Chasing up team to receipt outstanding invoices - when checking against supplier statements or checking against emails sent
* Processing incoming invoices once signed off and passing to Accounts Manager for payment
* Assisting the Accounts Manager with checks and filing for Monthly Payment Run
* Checking and processing personal expense claims
* Distributing, collating, chasing, processing and reconciling AMEX expenses claims
* Weekly Subcontractor Wage processing
* Managing Credit Account Applications – completing, returning and ensuring setup
* Accounts filing
* Other ad hoc duties as and when required
Admin
* Answering calls, taking messages and dealing with enquiries
* Reception desk duties; meeting and greeting visitors, making refreshments and dealing with any queries and deliveries and general filing
* Post – incoming; opening and distributing in a timely manner
* Post – outgoing; collating, applying correct postage and posting
* Running any errands that may be required – banking cheques, collecting orders etc
* Placing orders, as and when required – stationery, kitchen supplies, PPE etc - checking stock, ordering and unpacking, as required
* Keeping all general areas of the office tidy and presentable
* Providing essential admin cover when other members of the team are on leave
* Other ad hoc duties as and when required
Key interfaces
All office & site personnel, including front line, management staff, contractors, internal/external auditors and regulatory bodies.
Person specification
Qualifications
* 5 GCSEs (Grade C & above) or equivalent including English & Mathematics
* Admin and Accounting training / qualification experience
* A levels / BTEC or equivalent in a relevant business-related topic
Experience
* Previous experience in a similar accounting & admin role
* Training in admin & accounting - ideally with some customer facing element too
Specialist Skills/Attributes
* Good organisational skills with ability to prioritise
* Ability to meet deadlines (time management) with a proactive approach
* Professional telephone manner with excellent written and verbal communication skills
* Ability to work on their own as well as part of a team
* Helpful and approachable with a positive ‘can do’ attitude
* Willingness to learn new skills and assist where required
Other
* Must have full access to transport to, from and during work including between our offices in Hildersham (CB21 6DD) and Lakenheath (IP27 9AA) if required
To apply, please send a covering letter, CV, and salary expectations to: catherinedacosta@visionarch.co.uk
We look forward to receiving your application.
J-18808-Ljbffr