Job Overview
This role offers an opportunity to join an experienced and versatile team delivering first-class administration services in support of world-class Armed Forces personnel.
Position Overview
The position is based at HMS Sultan in Gosport and provides effective and efficient administrative support to the Safety, Health, Environmental Protection and Sustainable Development (SHEP SD) team. The role is part-time, working 30 hours per week.
Main Duties
The postholder will act as a focal point for administration services, promoting best practice and ensuring delivery of the contracted requirements to the appropriate quality standards. Responsibilities include coordinating and greeting all visitors, arranging site entry and escorting visitors where necessary. The role also involves updating records, plans, databases and the SharePoint site, as well as producing reports.
In addition, the successful candidate will organise and attend meetings, prepare agendas and produce minutes, maintain diaries, and liaise with both internal and external agencies. All activities must be carried out in full compliance with current Health and Safety regulations and General Data Protection Regulations. The role may also require undertaking additional tasks as determined by the Line Manager, including providing support or cover for other administrators when required.
What We Are Looking For
The ideal candidate will be well organised, accurate, and confident, with credible communication skills and the ability to contribute at all levels. They will be versatile, intuitive and professional, demonstrating good judgement alongside absolute integrity and discretion. The role requires a proactive and persuasive approach when necessary, with the ability to respond to changing business needs and customer demands while remaining calm under pressure. The successful applicant will be self-motivated, reliable and well presented, consistently reflecting MITIE's company values in a positive manner.
Essential Skills and Experience
Applicants should have a proven track record of delivering high-quality administrative services, including customer-facing experience. Strong verbal and written communication skills are essential, with the ability to build effective working relationships. Sound administrative experience, strong organisational skills, integrity, flexibility and the ability to offer creative and practical solutions are also required. The role demands IT literacy, with a good working knowledge of Microsoft Office applications. Knowledge of the MOD is desirable, along with a good standard of education.
Additional Information
The role requires MOD security clearance and a Standard DBS check. To meet national security vetting requirements, candidates will normally need to have been resident in the UK for at least three years for Counter Terrorist Check clearance, five years for Security Clearance, and ten years for Developed Vetting prior to application. All Developed Vetted posts require applicants to be UK nationals. Proof of the right to work in the UK is essential, and the successful candidate will be required to wear approved company workwear.
Additional Information for Internal Applicants
Internal applicants are required to discuss their application with their current line manager before formally applying. Please note that internal job moves are subject to the standard terms of the advertised post, and enhanced terms cannot be honoured.
Our market-leading offering provides you with benefits that suit your lifestyle.
We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.
When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!
We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).
We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,!
Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.
We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing at .