NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Who we are:
NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.
In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.
To find out more about NHS Ayrshire and Arran please visit our website -
Position:
An exciting opportunity has arisen for an Admin Assistant based at University Hospital Ayr.
Please note this vacancy is for internal candidates only.
What you will do:
An exciting opportunity has arisen for an enthusiastic band 2 administration assistant within Ayr Critical Care. The post holder is required to provide comprehensive secretarial and administrative support to the Senior Charge Nurse (SCN), promoting the organisation values as well as the positive team image. The role is wide-ranging and involves supporting the SCN with administrative duties in every domain of the role. The role involves project working, development of databases, analysis of information, minute taking and being the first line of contact for the SCN. The role involves screening calls and prioritising action of them.
For further information on the role please click the link below to view the job description
1. HNC / SVQ 3 or equivalent IN Secretarial Studies / Business Administration / other relevant subject.
2. Accredited computer skills/practical experience and knowledge of database creation and maintenance including MS office programmes
3. Higher English and secretarial studies qualification or equivalent
4. A recognised certificate in medical terminology or practical experience within the NHSExcellent organisational and administrative skills
5. Well developed / excellent written and verbal communication skills
6. High level of competence in office IT software, including Microsoft Office, ie. Word, Excel, PowerPoint.
7. High degree of interpersonal skills.
For further information on the requirements for the role please click the link below to view the person specification
Hours:
15 hours per week
ADDITIONAL INFORMATION FOR OVERSEAS CANDIDATES
To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.
It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.
The Recruitment Team are unable to answer individual queries at application stage about this, please visit for further information.
ADDITIONAL INFORMATION FOR ALL CANDIDATES
You should apply for this post by completing the application process on JobTrain.
8. DO NOT upload a CV as this will not be used for shortlisting purposes.
9. Posts close at midnight on the indicated date. Late applications will not be accepted.
10. Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
11. Please check your email regularly (including junk folders) and also your JobTrain account for updates.
12. We recommend using the Internet Browser “Google Chrome” or “Microsoft Edge” when using JobTrain.
13. Once you have submitted your application form you will be unable to make any amendments.
14. Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
15. Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.
We are unable to provide sponsorship for bank contracts.