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Practice finance manager

Honiton
NHS
Finance manager
Posted: 10 July
Offer description

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Job Summary

Are you an experienced finance professional seeking a rewarding role in healthcare? We have an exciting opening for a Finance Manager at our GP Practice in Honiton. You'll be essential to maintaining our practice's financial health and operational efficiency, enabling us to provide exceptional patient care.

Job Summary

Are you an experienced finance professional seeking a rewarding role in healthcare? We have an exciting opening for a Finance Manager at our GP Practice in Honiton. You'll be essential to maintaining our practice's financial health and operational efficiency, enabling us to provide exceptional patient care.

This role is pivotal within our management team, requiring autonomy and versatility to manage various financial aspects and income streams crucial to our practice.

The role is part-time working 30hrs a week, though we are flexible about days/times.

Main duties of the job

The purpose of the role is to establish and maintain effective financial management within the practice.

The postholder will manage the small finance team and work closely with the GP Partners and the Practice Manager.

You will be responsible for setting up and managing systems and process which maximise practice income and ensure value for money and providing accurate and timely financial and budgeting information to support decision making.

About Us

Honiton Surgery has a highly committed and friendly team of GP Partners, salaried GPs, Advanced Nurse Practitioners, Allied Health Professionals, Clinical Pharmacists, a multiskilled Practice Nursing Team and Clinical Research Team. We have a strong and supportive Management and Administrative Teams.

We have a reputation for proving excellent care to our 18,500 patients and are rated Good by the CQC.

We are the lead practice for our PCN, working collaboratively with two other practices, Sid Vale Practice and Coleridge Medical Centre. We have developed a wider arrange of PCN teams and roles, including, Care Homes Team, Mental Health and Wellbeing Team, First Contact Physiotherapists and Clinical Pharmacists.

As a practice we use Quickbooks and have an outsourced managed payroll.

Details

Date posted

10 June 2025

Pay scheme

Other

Salary

£38,682 to £46,560 a year

Contract

Permanent

Working pattern

Flexible working

Reference number

A1758-25-0006

Job locations

Marlpits Lane

Honiton

Devon

EX14 2NY

Job Description

Job responsibilities

Primary Responsibilities

The following are the core responsibilities of the Practice Finance Manager. There may be, on occasion, a requirement to carry out other tasks. This will be dependent upon factors such as workload and staffing levels:


* Manage practice finances, maximising income and reducing expenditure
* Accurately monitor cash flow, forecast and predict workflow corresponding to income
* Oversee the management and reconciliation of bank accounts; negotiate and liaise with the practice bankers
* Review all income and expenditure statements, identifying any inaccuracies and rectifying such issues
* Ensure invoices are paid within the given time frame
* Maintain an effective system for the handling of petty cash and cheques
* Submit year-end figures liaising with the organisations accountant
* Manage and oversee the organisations pension scheme, retaining accurate records
* Manage partners drawings
* In conjunction with the practice accountant, produce quarterly VAT returns and submit to HMRC for reimbursement
* In conjunction with the practice accountant, provide annual GP Estimate of Pay and submit via PCSE Portal before due date.
* Work with our Managed Payroll Service to manage and oversee PAYE for all organisation staff
* Present financial forecasts to partners as and when required
* Ensure the presentation of monthly financial reports is of a high standard
* Ensure that effective financial controls are in place and processes are adhered to
* Understand and brief the management team on the financial implications of contract and legislation changes affecting the organisation
* Maintain an effective working relationship with the ICB, ensuring the organisation receives a proportionate and equitable allocation of resources
* Maintain an effective working relationship with the other practices within the PCN
* Lead on the PCN financial payments to the practice and chase payments overdue
* Oversee agreements and or contracts for Rent and Rates reimbursements. Ensure systems are in place for claiming other allowances due, i.e. waste collections.
* Oversee the renewal of insurance policies and processing any claims

Job Description

Job responsibilities

The Following Are The Core Responsibilities Of The Practice Finance Manager. There May Be, On Occasion, a Requirement To Carry Out Other Tasks. This Will Be Dependent Upon Factors Such As Workload And Staffing Levels:

* Manage practice finances, maximising income and reducing expenditure
* Accurately monitor cash flow, forecast and predict workflow corresponding to income
* Oversee the management and reconciliation of bank accounts; negotiate and liaise with the practice bankers
* Review all income and expenditure statements, identifying any inaccuracies and rectifying such issues
* Ensure invoices are paid within the given time frame
* Maintain an effective system for the handling of petty cash and cheques
* Submit year-end figures liaising with the organisations accountant
* Manage and oversee the organisations pension scheme, retaining accurate records
* Manage partners drawings
* In conjunction with the practice accountant, produce quarterly VAT returns and submit to HMRC for reimbursement
* In conjunction with the practice accountant, provide annual GP Estimate of Pay and submit via PCSE Portal before due date.
* Work with our Managed Payroll Service to manage and oversee PAYE for all organisation staff
* Present financial forecasts to partners as and when required
* Ensure the presentation of monthly financial reports is of a high standard
* Ensure that effective financial controls are in place and processes are adhered to
* Understand and brief the management team on the financial implications of contract and legislation changes affecting the organisation
* Maintain an effective working relationship with the ICB, ensuring the organisation receives a proportionate and equitable allocation of resources
* Maintain an effective working relationship with the other practices within the PCN
* Lead on the PCN financial payments to the practice and chase payments overdue
* Oversee agreements and or contracts for Rent and Rates reimbursements. Ensure systems are in place for claiming other allowances due, i.e. waste collections.
* Oversee the renewal of insurance policies and processing any claims

Person Specification

Qualifications

Essential

* Minimum 3 years' experience in business finance and an AAT qualification or equivalent experience
* Excellent standard of education with excellent literacy and numeracy skills

Desirable

* Educated to Degree Level in healthcare or business
* Experience working in a healthcare organisation or environment

Experience

Essential

* Experience of working with the general public
* Experience of managing accounts
* Experience of maintaining financial information systems
* Experience of performance management, including appraisal, staff development and disciplinary procedures
* Experience of successfully developing and implementing projects
* Experience of using a financial IT system
* Experience of financial planning and forecasting
* Experience of workforce planning and forecasting and development

Desirable

* Experience of working in an healthcare setting
* Experience of primary care/running costs for NHS organisations
* Relevant Health and Safety experience

Skills

Essential

* Competent in using Accountant Software packages e.g. Quickbooks
* Ability to prioritise and work to tight deadliness
* Effective time management

Person Specification

Essential

* Competent in using Accountant Software packages e.g. Quickbooks
* Ability to prioritise and work to tight deadliness
* Effective time management

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Honiton Surgery

Address

Marlpits Lane

Honiton

Devon

EX14 2NY

Employer's website

https://www.honitonsurgery.nhs.uk (Opens in a new tab)

Employer details

Employer name

Honiton Surgery

Address

Marlpits Lane

Honiton

Devon

EX14 2NY

Employer's website

https://www.honitonsurgery.nhs.uk (Opens in a new tab)

LNKD1_UKTJ


Seniority level

* Seniority level

Mid-Senior level


Employment type

* Employment type

Part-time


Job function

* Job function

Finance and Sales
* Industries

Banking

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