THE POST – REQ000522 - HR & Payroll Systems Administrator
Full time: 35 hours per week. Unfortunately, this role is not eligible for visa sponsorship in line with Home Office requirements. Applicants will therefore be unable to secure a Skilled Worker visa for this role and will require an alternative source of right to work in the UK.
We are excited to offer a fantastic opportunity to support a period of transformation within our HR Systems team. We are looking for a proactive and enthusiastic individual to join us as a temporary HR & Payroll Systems Administrator, playing a key role in the redesign and enhancement of our iTrent system and associated processes.
This role is focused on driving smarter and more efficient ways of working by improving data accuracy, streamlining workflows, and maximising the use of employee and manager self-service. You will contribute directly to unlocking the full potential of the HR and Payroll system, helping to improve both system functionality and the overall user experience.
Working as part of the HR Systems team, you will support the day to day administration and operational delivery of the HR and Payroll system. This will include investigating and resolving system and data issues, supporting accurate record management, and contributing to the ongoing development of the system. You will also be involved in the design, implementation, and continuous improvement of HR and Payroll processes, ensuring the system is used effectively to drive efficiencies and support operational needs.
This role would suit someone who enjoys working with systems, has a strong eye for detail, and is motivated by improving processes and ways of working. If you are passionate about HR systems and want to make a meaningful contribution during a period of change, we would love to hear from you.
The successful candidate should have the following:
* Educated to HND/SVQ Level 4 or have relevant and practical work experience.
* Evidence of experience of implementing processes and procedures and identifying area for improvement.
* Able to demonstrate experience in working with complex databases.
* Microsoft O365 packages.
* Use of workforce systems.
ABOUT US
The University of the West of Scotland is one of Scotland’s largest and most dynamic modern universities. Our reach across the country, together with our London campus, means that UWS is a significant force in global knowledge creation, innovation, and a leading provider of undergraduate, postgraduate and research degree education. Our degrees provide students with a transformational experience; equipping them with highly sought-after graduate skills that set them up for global success in world-leading sectors, industries and businesses.
With cutting-edge courses, modern pedagogy and practical knowledge, we enable our students and staff to experience the joy of learning, teaching, research and innovation, and apply their knowledge for the benefit of others.
UWS is officially ranked by Times Higher Education in the top 200 universities worldwide under 50 years old (2024 Young University Rankings).
Our professional services teams are the backbone of UWS, providing robust and innovative solutions to support the vast range of work across learning and teaching, and research and innovation. You will join a supportive and dedicated team, playing a key role in a range of work that will help drive forward our ambition to deliver world-leading research, and graduates who will design, shape and build a new future.
We offer our staff a caring and supportive environment, across five campuses, and a competitive benefits package which includes:
* 24 days of annual leave, plus a further 12 days for public/university holidays pro rata
* An additional days leave on your birthday
* Defined benefit contribution pension scheme (including death in service benefits upon joining the scheme)
* A flexible approach to working pattern and work-life balance
* Fitness facilities across our campuses
* Access to a range of health and wellbeing resources, including occupational health, physiotherapy and access to our Employee Assistance Programme
* Professional, career and research development opportunities.
Closing Date: Sunday 10th May 2026
Please note that the appointment will be made on the first point of the salary scale (unless by exception, where evidence would need to be provided).
The University reserves the right to shorten/extend the closing date of any position where a high/low volume of suitable applications are received. Therefore, if you are interested in this role, an early application would be encouraged.
You can find out more about how the University uses your personal data as part of the recruitment process by looking at the UWS HR Applicant Privacy Notice at www.uws.ac.uk
UWS are committed signatories to the Armed Forces Covenant.
UWS is committed to equality and diversity and welcomes applications from underrepresented groups.
UWS is a “Disability Confident” employer.
University of the West of Scotland is a registered Scottish charity, no. SC002520
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