Job Description
Strong administration skills, ability to use Excel with strong attention to detail.
Your new role My client is seeking a highly organised, proactive, and professional Office Administrator to support the smooth day to day running of their office. This is a key position responsible for reception duties, administrative support, document management, and maintaining efficient office operations. If you thrive in a busy environment, enjoy helping others, and take pride in keeping things running seamlessly, we would love to hear from you.
* Open and prepare the reception area each morning.
* Maintain a clean, welcoming reception and shared office spaces.
* Answer and direct phone calls professionally, taking accurate messages.
* Greet and sign in visitors, following all security and H&S procedures.
* Manage visitor logs and ensure the reception process is followed.
* Handle all incoming and outgoing mail, sorting, logging, and distributing.
* Monitor and respond to general office email inboxes and respond to phone messages
Office Operations
* Liaise with building management for maintenance or repairs.
* Support wider office tasks and take on ad‑hoc administrative duties.
Documentation & Data Management
* Prepare, format, create, and proofread documents, reports, specifications, and presentations in line with QA procedures.
* Maintain and update databases and filing systems (physical and electronic).
* Complete accurate data entry and maintain records.
* Manage access and login details for project-specific software.
Administrative Support
* Draft, edit, and proofread correspondence and project documentation (including specifications, RFIs, DCS).
* Save and organise documents within relevant project folders and maintain filing systems and respond to urgent requests.
* Follow up with partners on outstanding project information.
Planning & Organisation
* Review the weekly schedule and prioritise tasks.
* Follow up on outstanding action items from meetings and ongoing projects.
* Prepare and distribute weekly reports and updates.
* Assist with weekly reporting requirements as needed.
* Maintain and update internal contact lists and databases.
* Prepare schedules and organisational tasks ahead of the upcoming week.
* Update project schedules as required
What you'll need to succeed
* Excellent communication skills, verbal and written
* Strong technical skills, particularly Microsoft Office Suite
* Professional interpersonal skills, with the ability to work with a wide range of people
* Problem solving ability, using initiative to resolve issues quickly
* Adaptability to shifting priorities and task demands
* High attention to detail and accuracy
* Discretion and confidentiality in handling sensitive information
* Customer service orientation, ensuring a positive experience for visitors and colleagues
* Exceptional organisation and time management, able to multitask and meet deadlines
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. # 4772533