Our client is seeking a Facilities Administrator to join their Jersey office on a full-time, temporary to permanent basis. This office-based role supports the smooth and efficient running of facilities operations and services. The position is key to maintaining a high-quality work environment and contributing to the productivity and well-being of all staff. Reporting to the Facilities Officer, the successful candidate will be involved in a wide variety of tasks supporting the day-to-day operations of the Facilities function.
Job Duties:
* Complete scanning, filing, and archiving tasks
* Assist with annual and ad-hoc projects such as data retention and destruction
* Update administrative trackers and manage invoices and stationery orders
* Maintain internal authorised signatory lists
* Deliver front-of-house services, including visitor hospitality, meeting room bookings, messenging, and mailroom duties
* Liaise with third-party contractors, including couriers and service providers
* Support Health & Safety policy implementation and maintain relevant qualifications
* Participate in business continuity activities as outlined in the BCP plan
* Contribute to social committee planning and event delivery
* Support business development and marketing events
* Carry out physical facilities duties including maintenance, environmental services, and recycling
* Undertake other reasonable administrative or facilities-related duties as required
Job Requirements:
* Relevant experience in a facilities or administrative support role
* Strong working knowledge of Microsoft Word, Excel, and Outlook
* Adaptable with a willingness to learn new skills
* Practical problem-solving skills and ability to respond to changing needs
* Excellent communication and interpersonal abilities
* General handyman skills and comfort with light maintenance work
* Accuracy and attention to detail
* Able to work confidentially and in accordance with internal procedures
* Clean driving licence
* Willing to obtain Fire Marshal, First Aid, or other facilities-related qualifications
What You'll Love:
Our client values collaboration, adaptability, and continuous improvement, offering a welcoming and professional environment where staff are encouraged to grow and thrive. With a people-first approach and a commitment to service excellence, the organisation fosters a strong sense of team spirit and support across departments.
Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here
#J-18808-Ljbffr