Portsmouth Job Summary Navy Command Headquarters (NCHQ) is the nerve centre of the Naval Service. It supports operations around the globe and provides the ships, people, aircraft and equipment to deliver the UK’s Defence policy. Civil Servants and Armed Forces personnel work together in a wealth of interesting and exciting jobs in different subject areas. In Navy Command, our civil servants work alongside their military colleagues in jobs that matter; jobs which often have a direct impact on the quality of the operational capabilities we deliver. Roles can offer great job satisfaction and there are many opportunities to develop and progress both within the Ministry of Defence and across the wider Civil Service. The Submarine Directorate in Navy Command is responsible for all submarine in-service capability and availability, including oversight of the Submarine Flotilla and Clyde and Devonport Naval Bases. This position is advertised at 37 hours per week. Job Description A new portfolio management team is being established in the Submarine Directorate in Navy Command Headquarters. The portfolio will drive and coordinate the collective delivery of In-Service change programmes to meet submarine readiness requirements for Defence tasks. This is an exciting time to join a newly forming portfolio office team with opportunity to shape the team and ways of working in a complex but priority area of Defence. We are recruiting for a Project Support Officer, who will work with all projects and programmes within the Portfolio to provide clarity on key milestones to define what, when and how activities will be organised, to ensure the Portfolio outcomes can be achieved, with the resources available. Define resources required for the portfolio at different lifecycle stages, and where appropriate, work with projects and programmes to identify and flex those resources to support successful delivery. Experience of Programme/ Project management is not a pre-requisite, but the post-holder will need to be prepared to develop these skills. They will also need to demonstrate technical competence at [awareness/ practitioner] level in project and programme delivery. Post is likely to have line-management responsibility of at least one HEO civilian. The post can be based in Portsmouth NCHQ, but with the expectation of regular travel between MOD sites. A new portfolio management team is being established in the Submarine Directorate in Navy Command Headquarters. The portfolio will drive and coordinate the collective delivery of In-Service change programmes to meet submarine readiness requirements for Defence tasks. This is an exciting time to join a newly forming portfolio office team with opportunity to shape the team and ways of working in a complex but priority area of Defence. We are recruiting for a Project Support Officer, who will work with all projects and programmes within the Portfolio to provide clarity on key milestones to define what, when and how activities will be organised, to ensure the Portfolio outcomes can be achieved, with the resources available. Define resources required for the portfolio at different lifecycle stages, and where appropriate, work with projects and programmes to identify and flex those resources to support successful delivery. Experience of Programme/ Project management is not a pre-requisite, but the post-holder will need to be prepared to develop these skills. They will also need to demonstrate technical competence at [awareness/ practitioner] level in project and programme delivery. Post is likely to have line-management responsibility of at least one HEO civilian. The post can be based in Portsmouth NCHQ, but with the expectation of regular travel between MOD sites. Person specification The Successful Post-holder Will Work with all programmes/ projects to ensure all necessary artefacts are developed and maintained, these being but not limited to: Support/ lead all programmes/ projects with both external/ internal assurance reviews, to promote better delivery outcomes Lead all programmes/ projects on using tools like P3M Toolset, MS Project, SharePoint, JIRA, or Power BI Essential Criteria Project Delivery Professional – Suitable for an individual with experience gained in a project delivery role. Desirable Criteria Experience of working in, or knowledge of, the Defence or security sector – either through government or industry Demonstrable commitment to learning and using established portfolio, programme and project management methodologies to enable successful delivery. Experience of working in, or knowledge of a project control environment. Desirable Technical Skills Governance (Working towards Practitioner) Schedule (Working towards Practitioner) Risk & Issues Management (Working towards Practitioner) Stakeholder Management (Working towards Practitioner) Obtained - or working towards - one, or more, of the following (or equivalent): APM Project Management Qualification PRINCE 2 Practitioner Managing Successful Programmes (Practitioner) PMI Project Management Professional Behaviours We'll assess you against these behaviours during the selection process: Making Effective Decisions Working Together Delivering at Pace Managing a Quality Service Leadership Alongside your salary of £44,590, Ministry of Defence contributes £12,917 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an average employer contribution of 28.97% Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements. The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights. Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Applications will be sifted on all Success Profile elements, but in the event of a high number of applications, an initial sift will be conducted on the Making Effective Decisions behaviour. Candidates will be required to provide a Personal Statement. (750 Word count) Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience. At sift you will be assessed against your CV, Personal Statement and the following: Making Effective Decisions Working Together; Delivering at Pace. Managing a Quality Service Leadership At Interview, You Will Be Assessed Against The Following Making Effective Decisions Working Together; Delivering at Pace. Managing a Quality Service Leadership Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use. The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment. The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out Feedback will only be provided if you attend an interview or assessment. This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Security Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements Open to UK nationals only. Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job Contact Name : Stephen Wheeler Email : stephen.wheeler574@mod.gov.uk Recruitment team Email : DBSCivPers-Resourcingteam3@mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.