Temporary Part-time Facilities & Office Manager
Oxford
Are you looking for a temporary, part-time role that will provide you with the work-life balance you’ve been so tirelessly searching for?
If yes, Bidwells are looking for an experienced Facilities & Office Manager to join our Oxford office on a temporary basis initially.
This position is office-based and requires approximately 20 hours per week. This can be structured as 3 hours per day, Monday to Friday, ideally between 10:00am and 1:00pm, or alternatively, across three longer days – we are committed to supporting a working arrangement that is flexible and aligns with your individual needs and preferences.
What you’ll be doing:
* Address Office Risk Assessments (Fire, Health and Safety and Environmental incl’ DSE) and Environmental aspects register and Audit Programme in conjunction with the ‘H&S Auditor/Premises Advisor’.
* Suppliers and facilities contractors (including caterers): selection (from/add to Contractor list), appointment, direction, management, oversight and renewal including H&S and Modern Slavery Act compliance.
* Maintain and review Facilities records, inspection/testing/drills, and action schedule.
* Maintain the health and safety file/complete the audit form. Complete and return quarterly reports to compliance raising any queries with the ROP.
* Be a point of contact for, and assist the Head of Office with coordinating internal and external regional audits and assessments including 'Dawn Raids'.
* Ensure corporate standards and best practice is adhered to at all times.
* Comply with Bidwells policies and procedures.
About you
* Previous experience within Office Management/Facilities or in a similar position
* Competent user of Microsoft Office Packages, including Outlook, Word, Excel & PowerPoint
* Excellent time management skills and attention to detail
* Good team player but also able to use own initiative to work independently
* Work well under pressure, ability to prioritise multiple tasks and deadlines
* Strong organisation skills; manage conflicting demands and requirements of various members of the team
* Ability to work in a team environment
* Able to work proactively as well as reactively
Why Bidwells?
We’re a different kind of business. Whilst we’re a major player in the property sector, Bidwells remains a privately-owned, independent Partnership, with an inclusive, entrepreneurial culture. We give our people autonomy and take the time to listen.
Bidwells is dedicated to fostering a truly inclusive culture of belonging, where everyone can thrive and succeed as their true and authentic selves at every level. We are committed to equal employment opportunity and positively encourage applications from all suitably qualified and eligible candidates regardless of race, sex, gender, gender identity or expression, disability, age, sexual orientation, transgender status, religion or belief. Flexible working requests are considered from day one.
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