Vacancy details
Details
Marketing Assistant - ref 453
Vacancy type Specialist Level Junior Business area Support Duration Permanent Hours Full time Location Nottingham Reference number 453 Job title Marketing Assistant - ref 453 Team Marketing Vacancy owner Jen Smith
We are a national law firm offering a unique collection of specialisms across the commercial, public, health and insurance sectors. We have offices in Birmingham, London, Manchester, Exeter and Nottingham and are committed to being a quality, relationship-led business.
As a marketing assistant you will be required to provide support and administration to the Marketing team across Marcomms, events, CRM data and digital content.
General
* Process the firm’s marketing expenses/invoices in a timely way, coding against the correct nominal code and seeking approval from the appropriate signatory
* Run quarterly financial macro reports for Head of BD and Head of Marketing on Marketing expenditure
* Co-ordinate the set-up of the firm’s professional photographic sessions across five offices; liaising with suppliers, diary booking and management
* Responsible for the photography admin after professional photos are ready including sending out choices to attendees, saving into relevant folder and re-sizing
* Coordinate the new starters process – ensuring that all BD and marketing information is captured and updated across all systems
* Manage the ordering and distribution of corporate gifts and its budget
* Be the main point of contact in the team for co-ordinating the marketing help desk, ensuring this is checked daily, dealing with administration requests and notifying the correct individual if further support is required
* Co-ordinating the delivery and collection of generic banners for exhibitions etc
* Administration tasks for awards ceremonies the firm attends such as; registration, diary placeholders and logistics
Events
* Keeping the firm website up to date with upcoming events
* Building email invites / confirmations for events
* Co-ordinating the event follow up process including typing up delegate feedback forms, updating attendee information on InterAction and creating feedback reports
* Preparing printed items for events – name badges, creating sign in sheets. Packing for events and ensuring items delivered on time to correct venues
* Delegate management - monitoring registrations and dealing with cancellations
* Booking meeting rooms for events
* Keeping internal comms up to date with upcoming events
CRM Data
* Support the data quality process – ensuring that data quality processes are run on a regular basis
* Support the Data Change Management Inbox approval process in InterAction
Digital content
* Support the production and distribution of all online content, including live webinars, videos, legal opinions and social media.
Person specification
* Ability to work to tight deadlines and under pressure
* Resilience and focus on delivery
* Ability to multi-task and prioritise accordingly
* Flexible approach to working hours when necessary – you will occasionally be required to work outside of normal office hours
* Demonstrate a very strong attention to detail
* Possess professional communication skills (written, verbal and face to face)
* Have the confidence to work independently and as part of a team