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Transport Administrator
Job ref: 28078 Category: Transport
1. Salary Competitive
2. Location Unit K, Lochlands Ind Estate Larbert
3. Contract Type Permanent
4. Hours 40 Hours
5. Closing Date 31 October, 2025
6. Business Unit Best Food Logistics
7. Share
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Unit K, Lochlands Ind Estate Larbert FK5 3NS
About the role
We are looking for a Transport Administrator to join our team who is highly motivated, well organised with a can-do attitude individual. This is an excellent opportunity for somebody to develop their skills and experience in an office-based role within the Transport team.
You will provide a full and comprehensive administrative support service to our busy Transport Department in line with General Data Protection Regulations. (GDPR)
Main Responsibilities
8. Accurately record and report payroll information within dedicated timelines.
9. Ordering/issuing of all operational uniforms
10. Ensure all documentation relating to period end is completed within the given time-scales.
11. Manage the control and collation of transport related invoices working closely with the Finance team and suppliers ensuring all invoices have a Purchase Order against them
12. Accurately record agency usage and costings for Management Accounts
13. To provide information to facilitate the collation of period Key Performance Indicator’s (KPI’s)
14. Ordering and monitoring of Derv for the depot
15. Compilation of the Management Accounts (MAD)
16. Collate Minutes for investigations and Disciplinary meetings for the Department when required
17. Ordering and management of Stationary
18. Ensure all documentation is completed ready for processing by the Transport Shift Managers in relation to Starters, Leavers, Change of terms and probationary periods.
19. Coordinating driver recruitment.
20. Management of Courier Usage and compilation of Purchase orders and Invoices on a weekly basis.
You will need
Current knowledge of Transport legislation including tacho-graph and working hour’s regulations would be advantageous.
21. Are you enthusiastic, committed & driven to achieve effective results and reach all targets?
22. Have an accurate and methodical approach to your work?
23. Well organised and self-motivated with the ability to work on your own initiative with minimal supervision?
24. Possess excellent numeracy and literacy skills and have a working knowledge of Microsoft Word and Excel?
25. Have excellent written and verbal communication skills with individuals at all levels?
26. Reliability and flexibility are also key aspects of this varied role
If you have answered yes to all the above and want to be part of the BEST team, then we may have the perfect role for you.
Within this role you will ensure that all processes and communication in relation to supplier ordering and processing of purchase orders are adhered to effectively. On completion you will support the administration of all other transport related duties.
What's in it for you
The additional Benefits of being part of the BEST team!
27. 10% Tesco discount, which increases to 15% for 4 days every 4 weeks (all discounts apply to home delivery)
28. 20% discount on F&F Clothing
29. 10% discount at Tesco Café
30. 10% Booker discount
31. Pizza Hut Restaurants: 25% discount after 3pm, excludes buffet and deals
32. 25% discount at selected Burger King restaurants
33. Contributory Pension.
34. 1 year life assurance for all colleagues; or 3 years if you join the pension scheme
35. Health and Wellbeing support and resources including our 24/7, confidential Employee Assistance Programme and Virtual GP for you and your family & the opportunity to join a healthcare cash plan.
36. An exclusive deals and discounts website saving you money on everyday purchases including cinema vouchers & a cycle to work scheme
37. A great holiday package – 29 days pro rata