Property Administrator
About Us
Join a dynamic and service-focused organisation where your administrative and coordination skills help ensure the smooth operation of our properties. We are seeking a highly organised and proactive Property Administrator to support the maintenance, facilities, and compliance functions across our estate. In this role, you will play a key part in ensuring our properties remain safe, well-maintained, and fully compliant.
The Role
As a Property Administrator, you will work closely with the maintenance team, contractors, and management to ensure all property-related tasks are completed efficiently and accurately. You will manage job tickets, coordinate planned and reactive maintenance, maintain essential records, and support the smooth running of daily operations.
Key Responsibilities
* Use software systems such as Cherwell to open, update, and close job tickets.
* Create and manage snagging lists as required.
* Coordinate with maintenance staff for pre-arrival checks and ongoing services.
* Use Excel to organise and track services, meter readings, and maintenance updates.
* Liaise with contractors for reactive services and planned maintenance visits.
* Manage and update property-related documentation, including service records, supplier lists, and maintenance logs.
* Ensure all keys are managed securely, including signing in/out and safe storage.
* Create and manage a monthly maintenance rota during high seasons.
* Process and raise purchase orders and special payment requests using systems such as Proactis and DocuSign.
* Resolve queries related to quotations and invoices with contractors and suppliers.
* Maintain and update the asset register for property, plant, and vehicles.
* Oversee the filing system for property compliance certificates and project invoices.
* Review and process timesheets for authorisation.
* Provide cover for colleagues when they are out of the office.
* Perform any additional tasks or responsibilities requested by management within the scope of the position.
What We're Looking For
We are seeking a professional with:
* Experience: Proven experience in a similar administrative role, ideally within property, maintenance, or facilities.
* Technical Skills: Proficient in payroll software and Microsoft Excel, Outlook, and Word.
* Driving Licence: Full, clean driving licence.
What We Offer
* A supportive and collaborative team environment.
* Opportunities for professional growth and continuous learning.
* Competitive salary and benefits package.
Apply Today!
If you are an experienced administrator with excellent organisational skills and a passion for supporting property operations, we'd love to hear from you.