Overview
Temp - perm - Admin/Reception position
Location: Motherwell
Salary: £27,762
Hours: Monday to Friday 9am-5pm
Responsibilities
* Serve as the first point of contact for all visitors to the Association's office; provide a welcoming reception service and assist members of the public and other visitors.
* Manage incoming calls in a professional and courteous manner: operate the main switchboard and Cloud Voice Portal, handle and forward incoming calls efficiently; take messages when necessary and ensure prompt delivery; share this responsibility with other members of the Corporate Services Team.
Administrative and Office Support Responsibilities
* Efficiently prepare and manage a wide range of documents using Microsoft Office applications. This includes:
o Word: preparing, formatting, and editing letters, reports, agendas, and minutes
o Excel: creating and maintaining spreadsheets for data tracking, reporting, and analysis
o Access: supporting database management for records and administrative tracking
o PowerPoint: designing and editing presentation materials for internal and external meetings or reports
* Ensure all documentation is professionally formatted and aligned with the Association's standards, using appropriate templates and file management systems.
* Register all incoming and outgoing mail; distribute incoming mail to the appropriate departments; frank and post outgoing mail in accordance with postal regulations.
* Maintain accurate employee logs for annual leave, flexitime, and TOIL (time off in lieu).
* Manage stationery supplies, cleaning stock, and office consumables; operate office equipment including the photocopier, franking machine, and other devices.
* Responsible for purchasing office sundries, either by completing necessary petty cash forms or using the Soldo Card, in accordance with company procedures.
Cash Handling and Finance Support
* Carry out duties related to handling cash/ledgers: process rent/property management payments using receipt books and the Callpay online system; ensure accurate logging of all payments and handle banking duties as required; assist the Finance Team with daily cash book entry and financial verification; maintain the invoice register and ensure prompt distribution to relevant departments.
How to Apply
If you have the skills and experience needed for this role and are available to start with a maximum of 1 week’s notice, please submit your CV and we will be in touch.
Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
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