WSR is recruiting for an Operations & Executive Assistant for our reputable client in Brixworth.
Job Title: Operations & Executive Assistant
Location: Brixworth - Fully office based
Salary: Up to £32,(Apply online only) per annum
Job Type: Full-time, permanent
Overview
Our client is a growing and ambitious construction and project management business, delivering high-quality fit-out, refurbishment, and renovation projects across commercial, retail, and residential sectors. With a strong track record and a hands-on approach, they manage projects from concept through to completion and have built a reputation for delivering exceptional results for their clients.
As the business continues to grow, they’re now looking for a proactive and highly organised Operations & Executive Assistant to support senior leadership and the wider team. This is a varied and fast-paced role where you’ll be at the heart of the business—keeping operations running smoothly, supporting key projects, and acting as a central point of contact across teams. It’s a great opportunity to join a close-knit team where your contribution will make a genuine impact.
Operations & Executive Assistant Key Responsibilities
Administration & Project Support
Documentation Management: Preparing, reviewing and tracking construction documents, including contracts, requests for information (RFIs) and site reports
Reporting: Preparing reports, presentations, and data for client meetings and internal project updates
Onboarding and Compliance: Handling the onboarding of new staff and subcontractors, including organising inductions, site access and ensuring compliance with safety regulations
Scheduling: Managing complex diaries, scheduling meetings, site visits and project milestones
Operational & Site Coordination
Site Liaison: Working with project managers and external clients to ensure effective communication
Procurement Support: Raising Purchase Order (PO) requests and liaising with procurement teams
Office Management: Overseeing the day-to-day operations of the head office or site office
Financial & Commercial Tasks
Invoicing and Payment: Managing subcontractor invoices and tracking payments
Expenses: Processing expense claims for the team
Budget Tracking: Assisting with project budgeting and expense logging
Communication & Relationship Management
Gatekeeping: Acting as the first point of contact for senior staff, handling calls and emails, and managing the flow of information
Stakeholder Liaison: Coordinating with contractors, clients and suppliers
Operations & Executive Assistant Key Skills & Experience
Industry Knowledge: Familiarity with construction terminology and processes
Strong IT skills
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) with minimum intermediate proficiency in Microsoft Excel
Organisation & Time Management: Ability to prioritise tasks in a fast-paced environment
Excellent written and verbal communication skills
Discretion & Initiative: Ability to handle confidential information and act proactively
High level of discretion and professionalism
Operations & Executive Assistant Personal Attributes
Proactive and solutions-focused
Detail-oriented with strong accuracy
Approachable and confident communicator
Adaptable and comfortable working in a fast-paced environment
Please click ‘APPLY NOW’, or call the WSR Team at (phone number removed) for more info.
We appreciate the time and effort invested in your application. While we strive to respond to all applicants promptly, we kindly ask for your understanding in case of delays. If you do not hear from us within 10 days of submitting your application, please assume that, unfortunately, you have not been successful this time.
We will however keep your CV on file and review your suitability against any other vacancies we may have available