Overview
Are you highly organised, detail-driven and passionate about making a difference to NHS operations?
We are recruiting for a full-time Estates Business Support Administrator to join our team providing support and administrative duties to support the Senior Estates Business Manager and Estates Performance Manager.
This is a varied role where your duties will include dealing with queries, reviewing policies, processing invoices, producing performance reports and developing KPIs.
We’re looking for someone who is confident with data, an excellent communicator and confident using IT systems to produce clear, accurate reports. You’ll be someone who thrives on organisation and problem-solving, able to balance competing priorities while maintaining a professional and customer-focused approach.
If you are motivated, adaptable and eager to contribute to services that directly support patient care, we’d love to hear from you. This is your opportunity to be part of a team that keeps our NHS environments safe, efficient and fit for the future.
Responsibilities
* Support with regular updates on the department’s budgetary performance.
* Support with the development of procedures to collect and analyse environmental audit data and convert to standardised reports to enable comparison of teams/area performance.
* Provide support with quarterly performance reports, detailing all aspects of estates and facilities performance.
* Support the development of KPI’s against which the performance of the Trust’s estates and facilities teams can be measured, including measures to monitor performance.
* Work alongside the Performance Manager to ensure timely collation of information and submission of completed statutory returns i.e. ERIC returns, PAM.
* Ensuring that all policies and procedures are regularly reviewed and updated to reflect any changes in statute, regulations or guidance notes
* Complete raising orders and receipting of invoices in E-Procurement, E-financials and coding of invoices in Share.
* Respond to all queries, correspondence and telephone calls coming into the office in a timely and professional manner. Initiate action where possible and report progress as appropriate. Employ judgement to ensure that messages and actions are prioritised and brought to the attention of the senior management team with any relevant supporting information.
Additional information
Please refer to the job description attached for a comprehensive list of duties.
About Oxford Health NHS Foundation Trust
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
Our values are: “Caring, safe and excellent”
Benefits
* Excellent opportunities for career progression
* Access to tailored individual and Trust wide learning and development
* 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
* NHS Discount across a wide range of shops, restaurants and retailers
* Competitive pension scheme
* Lease car scheme
* Cycle to work scheme
* Employee Assistance Programme
* Mental Health First Aiders
* Staff accommodation (please note waiting lists apply)
* Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
For further details / informal visits contact: Name: Hannah Woodley Job title: Senior Estates Business Manager Email address: hannah.woodley@oxfordhealth.nhs.uk Telephone number: 07876216613
At Oxford Health NHS Foundation Trust we want to employ people not just with experience, but with the aptitude and motivation to succeed and whose values resonate with our own.
Therefore, if you don’t meet all the requirements of the role and are unsure about applying but are excited about the opportunity, please do get in touch. We will be happy to discuss the requirements in more detail ahead of making a written application.
#J-18808-Ljbffr