Scania Commercial
Role: Executive Assistant to the ‘Head of Commercial Office’
Location: Milton Keynes with regular travel expected (Scania Commercial Office Sweden)
Working Hours: Monday to Friday (8:45am – 5pm)
Salary: From £47,000 plus an excellent benefits package
Benefits:
* Hybrid working
* Eligibility to annual bonus scheme
* Eligibility to company car scheme
* Access to a fantastic loan car scheme
* 25 days annual leave plus bank holidays
* Competitive pension
* 4x basic salary life assurance
A great opportunity for an organised Executive Assistant to provide high‑level organisational, administrative, and strategic support to the ‘Head of Commercial Office’ and the wider business. In this role you will act as a central coordination point, managing key activities, communications, and priorities, as well as sensitive and confidential information.
Responsibilities
* Coordinate all key meetings for the Head of Commercial, working closely with their Direct Reports and ensuring seamless scheduling, preparation, and follow‑up across the Commercial office.
* Assist in the creation of agendas for relevant meetings.
* Be the liaison between the Head of Commercial and their team members.
* Identify and share best practices, and follow up on decided actions.
* Coordinate and attend meetings, minute, and share action points where necessary.
* Proactively manage the Head of Commercial’s calendar, ensuring prioritisation of critical meetings and efficient scheduling.
* Oversee all travel arrangements, itineraries, and logistics.
* Prepare documents for signature, circulate meeting packs and materials as required.
* Oversee and manage the Head of Commercial’s inbox, reviewing emails, identifying priorities, responding appropriately, and ensuring timely follow‑up on actions and deadlines.
* Act as a trusted point of contact for colleagues across global functions and regions, providing guidance and support.
* Build strong working relationships with Scania Commercial, Financial Services, and Group functions to support collaboration and timely decision‑making.
* Liaise with internal and external stakeholders, ensuring messages are communicated clearly, accurately, and in line with Scania’s values.
* Work closely with the Executive Planner to ensure alignment on Executive Board topics.
* Prepare briefing papers and material to support strategic meetings and initiatives.
About you
* Organised – a forward thinker with a proven track record in fast‑paced environments.
* Excellent communicator – both verbally and in writing, pro‑actively engaging stakeholders.
* Ability to prioritise – an understanding of business needs, ensuring the right tasks are prioritised at the right time.
* Manage expectations – gatekeeping the line manager’s diary and time, pro‑actively managing expectations of others.
* Integrity driven – managing confidential information with pride, acting as a trusted advisor and upholding company values.
“As we shape the new Scania Commercial organisation, this role will be pivotal. I’m looking for someone who thrives on bringing structure to complexity and clarity where there is ambiguity, to really help the commercial leadership team deliver on our ambitions through a strong Commercial Office.” – Karima Haji, Hiring Manager and Head of Commercial Office
Closing Date: 24.03.26 (subject to change pending volume of applications)
Scania is dedicated to delivering exceptional products and services to our customers. The successful candidate will reflect our core values – CUSTOMER FIRST, RESPECT, ELIMINATION OF WASTE, RESPONSIBILITY, and TEAM SPIRIT – in all they do.
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