Overview
Job summary: To provide comprehensive clerical and administrative support to the manager and staff at Cottage View residential home. To work on own initiative and demonstrate good communication skills and handling of sensitive information.
Job responsibilities
* General Management Support to work closely with the manager and senior team to effectively communicate all administrative duties.
* Organising meetings for the department, meeting deadlines, and performing all necessary administrative tasks to support the team.
Additional duties
* Planning and design: diaries, appointments filing, etc.
* Non-clinical: assist the manager with facilities management.
* Improvements and monitoring: enter internal audits, coordinate works and maintenance for the home with Estates team.
* Clinical: liaise with pharmacy to order and schedule delivery of medication.
* Finance and budget: using Oracle for ordering supplies, etc.
* Management support: monitoring staff training, PADRs, DBS updates.
* Digital and information: booking in residents and use of the WCCIS system; updating occupancy and reports for Powys County Council and Powys Health Board.
About us
Powys Teaching Health Board is the smallest Health Board in Wales; a supportive and progressive employer that values contribution and offers development pathways. Located in a rural county with an emphasis on healthy work-life balance.
Details
Date posted: 09 September 2025
Pay scheme: Agenda for Change
Band: Band 3
Salary: £25,313 to £26,999 per year pro rata
Contract: Permanent
Working pattern: Part-time
Reference number: 070-AC115-0925
Job locations: Cottage View, Knighton Hospital, Ffrydd Road, Knighton, LD71DF
Job description
Responsibilities include general management support to work with the manager and senior team to communicate administrative tasks; organise meetings and deadlines; support the team with necessary administrative duties. A full Job Description and Person Specification are attached in supporting documents or viewable via Apply Now on Trac. The ability to speak Welsh is desirable; Welsh and/or English speakers are welcome to apply.
Person Specification
Education
* Essential: Educated to NVQ3 level or equivalent in administration.
Desirable: Experience of working in an office environment.
Experience
* Essential: Experience of working with sensitive and confidential data and strong computer skills.
Desirable: Knowledge of working in an office environment.
Skills and attributes
* Essential: Good communication.
Desirable: Good computer skills.
Other checks
Disclosure and Barring Service (DBS) check: This post is subject to the Rehabilitation of Offenders Act and will require a DBS check.
Sponsorship
Applications from job seekers who require skilled worker sponsorship are welcome and will be considered alongside all other applications. Guidance for overseas applicants is available via the UK Visas and Immigration website.
Employer details
Powys Teaching Health Board, Cottage View, Knighton Hospital, Ffrydd Road, Knighton, LD71DF. Website: pthb.nhs.wales/working-for-us/
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